6-12 Registrar

San Domenico School; San Anselmo (CA); On-site; USD 86,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan (matching)

Daily lunch

Job summary

San Domenico School is seeking a 6-12 Registrar to maintain student records, create master schedules for Middle and Upper School, and coordinate enrollment data in Veracross. The role involves collaborating with division leadership, managing add/drop, and ensuring timely responses to community requests.

The ideal candidate will have substantial school administrative experience, strong database and scheduling skills, and the ability to work across the school community with precision and

Qualifications

• Bachelor’s degree required.
• At least 5 years of full-time administrative work experience in schools.
• Strong digital database and scheduling experience.
• Excellent communication and organizational skills.
• Ability to work across the school community.

Responsibilities

• Maintain and manage all student records with accuracy and accessibility.
• Lead the preparation of master schedules for Middle and Upper School.
• Collaborate with division leadership on course enrollment and add/drop processes.
• Support scheduling, transcripts, and data reporting for stakeholders.
• Coordinate testing logistics and ensure records compliance.

Skills

Attention to detail

Communication skills

Database proficiency

Scheduling experience

Independent working

Interpersonal skills

Problem solving

Education

Bachelor’s Degree

Tools

Veracross

MS Office

Job description

San Domenico is an independent, K-12 day and boarding school with a tradition of innovation and academic excellence since 1850. Rooted in our mission to inspire inquiry, reflection, and purpose, we empower students to lead lives of courage, wisdom, and kindness. At San Domenico, diversity and inclusivity are foundational to our vibrant community of 680 students, including 140 boarders from more than 20 countries.

About the Role

The 6-12 Registrar maintains all aspects of student records, beginning right from a student’s enrollment in San Domenico. This professional ensures that files are accurate, complete, up-to-date, and accessible to applicable community members (through the appropriate request processes and security standards). In addition, the Registrar is responsible for creating two separate primary schedules for the Middle School and Upper School, in collaboration with division leadership. They manage teacher schedules, student course enrollment, and the add/drop process.

The registrar works mainly in the student information system, Veracross, while also maintaining an organized system to access and retrieve the hard copy files from prior years. Maximizing the features of the Veracross system is the foundation of this role, as that will allow for timely and efficient responses to community requests for information, schedule creation, and record keeping.

The ideal candidate will have a stellar attention to detail and work ethic. They should have a strong working knowledge of academic record-keeping systems; facility with digital databases; experience with academic scheduling, and clear collegiality and willingness to work across the school community.

Key Responsibilities

Academic Records

• Maintain all student records, ensuring completion and accuracy, and retrieving missing records if necessary.
• Lead the continued digitization of current and future student files.
• Verify information and grades on transcripts.
• Communicate grade, transcript, and progress report information to applicable community members.
• Prepare written materials (e.g. reports, memos, letters, transcript requests for high school or college admission, etc.) for the purpose of documenting activities, eligibility, and enrollment.

Scheduling

• Lead the preparation and modification of master, student, and teacher schedules for both Middle and Upper School divisions, in collaboration with division leadership.
• In collaboration with the Middle School Director and Assistant Director of Upper School, manage the add/drop period.
• Support the Upper School course request process to ensure accurate data entry and reports to inform staffing and scheduling.
• Manage course placement for incoming students, scheduling placement testing days and additional assessment needs.

Data Gathering and Distribution

• Communicate grade, transcript, and progress report information to applicable community members, in collaboration with the Assistant Director of Upper School.
• Create reports and send data to relevant colleagues and departments to support eligibility assessments, institutional initiatives, etc.

Additional Responsibilities

• Support the Upper School Academic Office with a variety of administrative needs.
• Serve as part of the Upper School standardized testing team, supporting the organization and proctoring of PSAT, SAT, and AP tests.
• Assist in implementing the final assessment schedule and coordinating make-up exams if necessary.
• Manage the apostille and notarization processes in support of our international students

Required Qualifications

• Bachelor’s Degree
• At least 5 years of full-time administrative work experience in schools
• Excellent technical skills including computer proficiency and a strong foundation in database structure and system configuration
• Demonstrated strategic/proactive thinking and problem-solving skills
• Stellar organizational skills with strong attention to detail
• Excellent communication and interpersonal skills, with the ability to engage effectively with students, parents, faculty, and administrators
• Demonstrated ability to manage many tasks simultaneously and shift priorities as needed
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• Strong desire to maximize efficiency, ensure accuracy, and support an office to refine and improve records and systems

Preferred Qualifications

• Experience creating and verifying student transcripts at both the Middle and High School levels
• Familiarity with international transcripts
• Direct experience creating and adjusting a master academic schedule
• Proficiency with student information systems, Veracross-specific experience strongly preferred
• Familiarity with standardized testing (PSAT, SAT, AP, etc.) processes

Compensation

Salary range for this position is $85,500 - $100,000 annually, commensurate with skill set and experience. Placement within the range will be commensurate with experience and qualifications. Candidates with fewer years of experience can expect placement toward the lower end of the range. This position offers a competitive benefits package that includes medical, dental, and vision coverage, a matching 403(b) retirement plan, and daily lunch.

San Domenico School is an Equal Opportunity Employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity or expression, genetic information, age, disability, medical condition, religion, veteran status, marital status or any other classification protected by applicable local, state or federal laws.