Registrar & Data Manager

Emerson Waldorf School; Chapel Hill (NC); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Comprehensive health, dental, and vision insurance

Paid vacation and sick leave

Tuition Remission

403(b) Retirement Program

Job summary

A private Waldorf school in Chapel Hill is seeking a Registrar & Data Manager to oversee student records and digital systems. This role involves maintaining databases, processing admissions, and offering administrative support to staff and families. The ideal candidate is detail-oriented and has experience with school registrar duties, utilizing systems like Ravenna and Google Suite. Salary for the position ranges from $35,000 to $40,000 based on experience, with benefits including health insurance and paid leave.

Qualifications

• High attention to detail and organizational skills are essential.
• Must be able to maintain confidentiality and handle sensitive data.
• Experience with student information systems and parent communication platforms.

Responsibilities

• Manage databases and communication systems effectively.
• Process student records, transcripts, and immunization records.
• Support faculty and staff with technical issues.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Problem-solving

Collaboration

Education

Bachelor’s degree

2 years of experience in registrar-related work

Tools

Ravenna

Google Suite

ParentSquare

Job description

Responsible To: Director of Administration/Acting School Director

Hours/week: 30 hours (Full-Time)

Employment Classification: Exempt

Start Date: May 1, 2026

Summary

The Registrar & Data Manager plays a vital role in supporting the operations of the school through accurate and efficient management of student records and digital systems. This position maintains essential databases and academic records for students, families, and faculty and staff while ensuring the integrity and security of all data. The Registrar & Database Manager also serves as a key resource for administrative and technical support, contributing to the overall organization and flow of communication across the school community.

This role requires a detail-oriented, highly organized individual who can manage multiple systems while supporting the human-centered, values-based culture of a Waldorf school.

Job Responsibilities

DATA MANAGEMENT

• Manage the school’s main database (Ravenna), family communication system (ParentSquare), email/document system (Google Workspace), and EHR (SchoolDoc). Perform annual academic year rollovers in these systems if applicable.
• Maintain and update data for anyone associated with the school, including contact information, emergency contacts, and information for new or former students and faculty.
• Process student and employee onboarding and withdrawals across the various databases.
• Monitor and enable the transfer of information between the databases.
• Set up courses for grades 1 - 12 in Ravenna. Process and release teacher reports and student grades, working in conjunction with teachers, section coordinators, and the college counselor.
• Provide database information for mailings and/or statistical purposes in support of development, enrollment, summer camp, yearbook team, etc.

REGISTRAR

• Establish and maintain processes for the maintenance, filing, and storage of all student records – physical and electronic.
• Process student records and official transcript requests.
• Standardized test results - file and upload to Ravenna
• Collect and maintain immunization records and submit yearly reports to the state of NC.

COMMUNICATIONS & CALENDAR SUPPORT

• Update and maintain the official academic year calendar, including key events, breaks, and administrative deadlines.
• Support updates to Parent Handbooks and other administrative documents.

ADMINISTRATIVE & TECHNICAL SUPPORT

• Provide first-line technical support to faculty, staff, and parents for school systems such as Ravenna, ParentSquare, and Google Workspace.
• Serve as a backup at the Front Desk as needed.
• Coordinate back-to-school information provided to parents in August

OTHER

• Attend the weekly meetings of the Administrative Team
• Attend other all-school events, such as Autumn Fair
• Perform other duties as assigned by the Director of Administration

Skills & Qualifications

Core Competencies:

• High attention to detail and strong organizational skills
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive data with discretion
• Problem-solving mindset and comfort with technical troubleshooting
• Collaborative and proactive approach to work
• Ability to prioritize and manage multiple tasks and deadlines in a dynamic environment

Technical Skills:

• Proficiency with databases and cloud-based systems (Ravenna, Google Suite, ParentSquare, or equivalent platforms)
• Familiarity with data exports, formatting, and reporting
• Basic desktop publishing or formatting tools (e.g., Google Docs, MS Word)

Education and Experience:

• Bachelor’s degree preferred; relevant experience may be considered in lieu of a degree
• Minimum 2 years of experience in database or registrar-related work, preferably in a school setting
• Experience with student information systems and parent communication platforms
• Familiarity with Waldorf education or willingness to learn and work within a Waldorf-informed school culture

Other:

• Able to lift up to 25 lbs
• Able to sit and use a computer for extended periods of time
• Have mobility required to navigate a large campus with uneven footpaths and hilly terrain
• Have visual and hearing capabilities that allow for consistent communication with parents, visitors, faculty/staff in multiple formats (written, verbal, virtual, in-person, etc.)
• Able to speak English fluently; fluency in a second language (especially Spanish) preferred
• Able to work on-site; position is eligible for ad hoc remote/hybrid work
• Able to work evenings and weekends as needed
• Able to successfully pass and maintain all background checks

Salary & Benefits

• Salary between $35,000-$40,000 based on experience
• 7 days of paid sick/personal leave
• 11 days of paid vacation
• Comprehensive health, dental, and vision insurance plans
• Tuition Remission
• 403(b) Retirement Program
• Professional Development Funds
• Employee Assistance Program

To submit an application, visit www.emersonwaldorf.org/employment and click on the apply link in the job description.