4 Days Onsite / Remote-Eligible Payroll Coordinator

KBW Financial Staffing & Recruiting; Waltham (MA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Remote work after 3 months

On-site four days in Waltham

Job summary

A stable and growing construction company in the Newton, MA area is seeking a Payroll Coordinator to join their team. This role reports to the Payroll Manager and supports weekly in-house payroll processing for a high-volume, multi-state workforce of more than 650 employees.

Salary range is $70,000–$90,000 plus a discretionary 2–5% bonus. The position is four days onsite in Waltham with the opportunity to work remotely after 3 months; the WFH day varies.

Qualifications

• 2–4 years of multi-state, in-house payroll experience or equivalent.
• Strong Excel and Microsoft Office skills.
• Knowledge of gross-to-net payroll calculations, deductions, and payroll taxes.
• Ability to manage weekly deadlines and changing priorities with discretion.

Responsibilities

• Process weekly payroll for 650+ union and non-union employees, including time, earnings, deductions, taxes, and net pay.
• Prepare weekly certified payroll reports and maintain supporting documentation.
• Maintain payroll records and employee setup, including new hires, rate changes, and payroll updates.
• Handle payroll-related employee questions, garnishments, tax levies, and state reporting.
• Assist with year-end payroll audits, reconciliations, and payroll reviews.
• Cross-train on union remittances, payroll tax filings, Forms 940/941, and other payroll compliance responsibilities.

Job description

A stable and growing construction company in the Newton, MA area is seeking a Payroll Coordinator to join their team. This role reports to the Payroll Manager and supports weekly in-house payroll processing for a high-volume, multi-state workforce of more than 650 employees.

Salary range is $70,000–$90,000 plus a discretionary 2–5% bonus. The position is four days onsite in Waltham with the opportunity to work remotely after 3 months; the WFH day varies.