Payroll Coordinator: Union & Multi-State Specialist

Planet Group; Waltham (MA); On-site; USD 75,000 - 85,000; Full time

Job summary

Planet Group in Waltham, MA is seeking a detail-oriented Payroll Coordinator to manage weekly payroll for a high-volume workforce. You will handle time, earnings, deductions, taxes, and net pay for about 700 union and non-union employees, ensuring accuracy and on-time processing.

The role requires 2–5 years in in-house multi-state payroll, strong Excel skills, and knowledge of payroll software. Onsite training for 3 months, then 4 days on-site weekly.

Qualifications

• 2–5 years of experience with multi-state, in-house payroll or equivalent.
• Experience with gross-to-net calculations, deductions, and payroll taxes.
• Strong Excel skills and proficiency with payroll or accounting software.
• Attention to detail and confidentiality; ability to work independently and meet deadlines.
• Willingness to learn and take on additional payroll compliance responsibilities.

Responsibilities

• Process weekly payroll for about 700 employees, including time, earnings, deductions, payroll taxes, and net pay.
• Prepare and submit weekly certified payroll reports and maintain supporting documentation.
• Maintain electronic payroll files and payroll setup for union employees, including new hire setup and rate updates.
• Enter approved payroll changes and maintain accurate and up-to-date payroll records.
• Report new hires to applicable state agencies and respond to unemployment inquiries.
• Handle garnishment and tax levy inquiries and complete related payroll system setup.
• Serve as a primary contact for routine employee and manager payroll questions.
• Assist with year-end payroll audits, reconciliations, and other payroll reviews.
• Cross-train with the Payroll Manager on union remittances and compliance responsibilities.
• Perform other payroll and administrative duties as needed.

Skills

Multi-state payroll

MS Office

Excel

Payroll software

Attention to detail

Independent work

Deadlines

Tools

CMiC

Job description

Planet Group in Waltham, MA is seeking a detail-oriented Payroll Coordinator to manage weekly payroll for a high-volume workforce. You will handle time, earnings, deductions, taxes, and net pay for about 700 union and non-union employees, ensuring accuracy and on-time processing.

The role requires 2–5 years in in-house multi-state payroll, strong Excel skills, and knowledge of payroll software. Onsite training for 3 months, then 4 days on-site weekly.