2nd Shift Office Clerk

River-Valley-Foods-1; City of Syracuse (NY); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Insurance (Medical, Dental, Vision)

PTO

Holidays

401(k) & Roth IRA with company match

EAP

Employee discount

Job summary

River Valley Holdings is seeking a 2nd Shift Office Clerk in Syracuse, NY to support outbound scheduling and warehouse operations. This full-time role requires attention to detail, accuracy, and strong communication with Warehouse, Transportation, and Customer Service teams.

Responsibilities include preparing orders, invoices, paperwork, handling after-hours inquiries, and maintaining organized records. Must have at least a high school diploma and one year of data entry experience; Microsoft

Qualifications

• High school diploma or equivalent required.
• At least one year of administrative experience including data entry.

Responsibilities

• Allocate, print, and separate orders.
• Prepare daily selection labels and distribute assignments to Order Selectors.
• Create and type bills of lading, cross dock sheets, backhauls and Wegmans load diagrams.
• Prepare and print invoices.
• Ensure proper paperwork is accounted for and complied correctly for outgoing loads.
• Answer and return incoming phone calls and emails; follow up for Customer Service after 4pm.
• Accommodate late order and after-hours processing when applicable, including same day ships.
• Meet with transportation team and note changes to Shift Supervisor.
• Ensure driver runs are correctly assembled and paperwork distributed to drivers.
• Calculate productivity and error rates for Order Selectors.
• Track items out of stock and communicate stock levels.
• Complete data entry tasks as assigned.
• Build lasting customer relationships through positive communication.
• Handle numerous daily tasks efficiently.
• Perform additional duties as required.

Skills

age 18+

english literacy

drug screen

ms office

detail-oriented

active listening

adaptable

teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Warehouse Hourly Full-time Regular ADMINISTRATION Syracuse, NY, US

Salary Range: $19.00 To $20.00 Hourly River Valley Holdings is a family-owned distribution company based in Syracuse, NY, serving retail customers across the northeastern United States. The River Valley family of companies: River Valley Foods, Cavallaro Foods, and Empire Valley distribute a wide range of specialty dry and frozen grocery items and consumable products out of warehouses in Syracuse, NY.

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

2nd Shift Office Clerk

Warehouse Hourly Full-time Regular ADMINISTRATION Syracuse, NY, US Yesterday Requisition ID: 1840 Salary Range: $19.00 To $20.00 Hourly River Valley Holdings is a family-owned distribution company based in Syracuse, NY, serving retail customers across the northeastern United States. The River Valley family of companies: River Valley Foods, Cavallaro Foods, and Empire Valley distribute a wide range of specialty dry and frozen grocery items and consumable products out of warehouses in Syracuse, NY.

General Description/Purpose:

This position works closely with the Warehouse, Transportation and Customer Service departments to provide administrative support for outbound scheduling. The 2 nd Shift Warehouse Office Clerk is responsible for accurately and efficiently preparing the daily warehouse selection orders, preparing the necessary paperwork for outgoing loads and handling the after-hours duties for Customer Service. The successful candidate is dependable, efficient, always focused on details, and able to build lasting positive relationships with business partners and team members in order to contribute to accurate and timely workflow and deliver outstanding results. This position is Full Time.

Work Schedule:

• 2:00pm – Work is Complete, 4 days per week, weekends included (Overtime is occasionally required)

Wages:

• $19.00 - $20.00 per hour

Job Responsibilities:

• Allocate, print, and separate orders.
• Prepare daily selection labels and distribute assignments to Order Selectors.
• Create and type bills of lading, cross dock sheets, backhauls and Wegmans load diagrams.
• Prepare and print invoices.
• Ensure proper paperwork is accounted for and complied correctly for outgoing loads.
• Answer and return incoming phone calls and emails; answer incoming Customer Service calls after 4pm and email messages and notes to Customer Service for any required follow up.
• Accommodate late order and/or after-hours processing when applicable, including same day ships.
• Meet with transportation team, check voicemail and emails for special requests and note any changes to the Shift Supervisor.
• Ensure that driver runs are correctly assembled and disburse paperwork and miscellaneous items to Delivery Drivers as requested.
• Calculate Order Selectors’ productivity and error rates.
• Track items that are out of stock and communicate stock level information as required.
• Complete data entry tasks as assigned.
• Build lasting customer relationships through positive communication and resolution of concerns.
• Seamlessly handle numerous and varied daily tasks.
• Perform additional job duties as required.

Required Skills/Abilities:

• Must be at least 18 years old
• Able to read and speak English
• Able to pass a pre-employment drug screening test
• Basic knowledge of Microsoft programs (Excel, Outlook, Word) and ability to apply that knowledge to daily tasks
• Ability to maintain a clean and safe work environment while performing daily tasks
• Organized, self-motivated and able to work with careful attention to detail
• Regularly use active listening and critical thinking skills to solve problems
• Ability to adapt, demonstrate flexibility and prioritize work
• Ability to communicate effectively and use teamwork to achieve goals

Education and Experience:

• High school diploma or equivalent required

• Must have at least one year of administrative experience inclusive of data entry

Benefits:

We offer a competitive compensation and benefits package that includes:

• Medical, Dental, Vision, Life, and Disability Insurance
• Flexible Paid Time Off
• Paid Holidays
• 401(k) & Roth IRA with company match
• Employee Assistance Program (EAP)
• Employee Purchase Program

River Valley Holdings is an Equal Opportunity Employer (EOE).