1000-Hour Administrative Aide to the Family Justice Center Director

Prince George's County; Upper Marlboro (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

The Prince George’s County Family Justice Center in Upper Marlboro, MD seeks an experienced administrative professional to support the Director and staff in delivering survivor-centered services. The role involves high-level secretarial duties, calendar management, travel coordination, and confidential information handling within a trauma-informed environment.

Candidates should have an Associate's degree in Business Administration or Business Management and at least two years of related

Qualifications

• Associate's degree and 2 years advanced secretarial/administrative experience working with the public.
• Ability to manage schedules, organize meetings, and prepare documents.
• Background check required.

Responsibilities

• Acts as intermediary for the Director by maintaining contact with the public and officials.
• Coordinates Director’s calendar and travel arrangements.
• Develops and maintains relationships to streamline workflows and recommend process changes.
• Interprets administrative decisions and transmits instructions with the Director's authority.
• Manages confidential information with discretion.
• Organizes logistics for meetings and events.
• Screens and directs visitors and phone calls.
• Prepares documents, agendas, reports, minutes, and presentations.
• Responds to inquiries and performs other duties as assigned.

Skills

Calendar management

Meeting coordination

Administrative support

Public interaction

Education

Associate's degree in Business Administration or Business Management

Job description

The Prince George’s County Family Justice Center, an initiative of the Circuit Court for Prince George’s County, unites government agencies, nonprofit organizations, law enforcement, legal service providers, behavioral health professionals, and community partners in one location to deliver coordinated services to individuals and families affected by interpersonal violence. The Center is dedicated to offering accessible, survivor-centered, and trauma-informed services while minimizing obstacles faced by individuals and families seeking safety, stability, healing, and long-term support.

Under the direction of the Family Justice Center Director, the incumbent will perform advanced, high-level technical, administrative, and paraprofessional duties for the Family Justice Center, an initiative of the Circuit Court.

Duties include but are not limited to, the following;

• Acts as an intermediary for the Director by maintaining frequent contact with the public, leadership, administrators, judges, professional staff, and other state or local government officials.
• Coordinates schedules and maintains an electronic calendar for the Family Justice Center Director, which includes managing conflicting priorities.
• Develops and maintains relationships across the Family Justice Center to identify opportunities to streamline workflows, prioritize key business activities, and recommend changes in business processes to the director.
• Interprets administrative decisions and policies for staff and transmits instructions with the Director's authority.
• Manages sensitive information/matters with high confidentiality, sound judgment, and discretion.
• Organizes and coordinates the logistics for various meetings.
• Screens and directs all visitors and phone calls.
• Schedules and organizes travel, conference schedules, and department activities.
• Inventories, requests, receives, organizes, and maintains office supplies.
• Ensures that electronic and paper files are accurate and up to date.
• Prepares Word, Excel, and PowerPoint presentations,agendas, reports, meeting minutes, special projects, and other documents.
• Receives, reviews, and makes necessary edits to documents before dissemination.
• Replies to written and/or verbal inquiries.
• Performs other duties as assigned.

Associate's degree in Business Administration or Business Management and two (2) years of advanced secretarial/administrative experience, which involved working with the public, office management, operational details, and some supervisory responsibilities. Any equivalent combination of relevant training, education, and experience will also be accepted.

All applicants are subject to a background check.

The Circuit Court for Prince George's County is a drug-free workplace and an equal opportunity employer committed to diversity. We do not discriminate based on race, color, religion, age, sex, marital status, national origin, physical or mental disability, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by state or federal law.

Arequest for ADA accommodations for interviews should be made when the interview is scheduled.