Office Manager, Office of Highway Maintenance

Prince George's County, Maryland; Largo (MD); Sur place; USD 60 000 - 90 000; Plein temps

Résumé du poste

Prince George's County Office of Highway Maintenance in Largo, MD seeks a senior-level Administrative Aide to provide executive support to the Associate Director. The role includes analyzing information, preparing decision briefs, coordinating calendars, managing payroll and procurement, and maintaining records and SOPs.

The position emphasizes office operations, travel coordination, policy compliance, and effective communication across departments.

Qualifications

• Associates degree in Business Administration or Secretarial Science.
• At least two years of advanced clerical experience with some lead or supervisory duties.
• Must have a valid driver's license.

Responsabilités

• Analyzes operational information and prepares decision briefs for the Associate Director.
• Coordinates office workflow and ensures efficient and effective office management operations.
• Oversees payroll and procurement activities, including ERP/SAP processes.
• Prepares and coordinates travel requests, reimbursements, and scheduling.
• Drafts and composes correspondence and reports for leadership approval and maintains records.

Connaissances

Office management

Payroll coordination

Scheduling

Budgeting & reporting

Communication

Records management

Formation

Associate degree in Business Administration or Secretarial Science

Two years lead/supervisory admin experience

Outils

ERP SAP system

Description du poste

Come join our team! The Prince George's County

Office of Highway Maintenance.

About The Position

This is a highly responsible senior-level administrative role, where the incumbent provides comprehensive administrative, operational, financial, and executive support to the Associate Director. Responsibilities include analyzing information and preparing decision briefs, managing office operations, coordinating schedules and special projects, overseeing payroll and procurement activities, preparing correspondence and reports, maintaining records and procedures, and facilitating effective communication and organizational efficiency.

About The Agency

The Department of Public Works and Transportation (DPW&T) is responsible for nearly 2,000 miles of County-maintained roadways that range from rural to urban classifications. The transportation infrastructure includes 900 bridges, as well as shoulders, sidewalks, curbs/gutters, stormwater management facilities, driveway aprons and nearly 3,000 acres of grassy area -- all of which are maintained by staff of the Department. DPW&T’s workforce keeps the County’s various services moving by performing a myriad of activities which include removing snow and ice from County-maintained roadways, upgrading traffic signals, installing streetlights, clearing fallen trees, unclogging drainage inlets and maintaining stormwater management facilities, as well as performing roadway repairs ranging from potholes and sidewalk trip hazards to bridge repairs and resurfacing projects and more.

Examples of Work

• Analyzes operational, financial, and program information related to significant issues before the Associate Director.
• Prepares decision briefs that summarize the issue, compare viable options, identify resource and service impacts, and present risks and recommended next steps for leadership consideration
• Coordinates office workflow and ensures efficient and effective office management operations;
• Serves as the Office Manager and liaison for visitors to the Associate Director's office;
• Coordinates a variety of office activities, special project and functions;
• Prepares and coordinates travel requests and reimbursements to seminars/conferences, confirms reservations and verify expense reports;
• Assists the Associate Director with maintaining and updating the Departmental Standard Operating Procedures (SOP's);
• Serves as the Agency Payroll Coordinator (APC) for the Office;
• Prepares and maintains a variety of financial documents required for the acquisition of materials, supplies and services;
• Enters purchase requisitions into the ERP/SAP system and prepares purchase requests forms for approval;
• Serves as purchasing card user and manages, secures and reconciles as directed by policy;
• Manages the Associate Director's calendar;
• Schedules appointments and provides notification of scheduled meetings in advance of meeting dates/times, prepares meeting updates and agendas;
• Drafts and composes correspondences and reports for the Associate Director's approval;
• Proofreads and edits documents, type sensitive/confidential materials and disseminates to appropriate personnel
• Screens and responds to inquiries from callers;
• Maintains the Departmental filing system and retention schedule;
• Researches and organizes materials in preparation for meetings, conferences, workshops, etc.;
• Performs other tasks and duties assigned, which may not be specifically listed in the position description; however, are within the general occupational category and responsibility level associated with the employee's class of work.

Minimum Qualifications

• Associates degree from an accredited College or University in Business Administration or Secretarial Science.
• Successful completion of probationary period of nine (9) months at the Administrative Aide III level

OR

• Two (2) year of advanced diverse and/or technical clerical experience which involved working with the public, office management and operational details, with some lead or supervisory experience.
• Must have a valid driver's license.

An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered; however, there is no substitution for the required supervisory or lead experience.

Preferred Qualifications

• Two (2) years public works and/or transportation experience, which includes: Fiscal and grant reporting familiarity.
• Proficiency with compliance and auditing processes.
• Advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams, etc.).

Additional Eligibility Criteria

Candidates deemed as meeting the minimum qualifications will be invited to complete and pass an online Administrative Aide examination. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied.

Additional Information

Salary Range Transparency: The salary range listed in this announcement reflects the offer anticipated range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

Tentative Interview Dates: December 1 – December 4, 2026. Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.

Job Location: Largo, MD

Conditions of Employment

• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
• Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
• Incumbents must be able to wear and use Agency protective apparel and equipment in the performance of their assigned duties.

Eligibility to Work

Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

Internal Applicants

If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace