People & Culture Administrative Assistant

Accor; Fatih; On-site; TRY 180,000 - 300,000; Full time

Job summary

Accor, a global hospitality leader, invites applications for an HR Administrator at Swissôtel The Bosphorus in Istanbul. You will support People & Culture with HR admin, recruitment coordination and onboarding in a fast-paced luxury hotel environment.

Ideal candidates hold a bachelor's or associate degree in HR or business, have strong English, and are proficient with MS Office. You will handle confidential records, assist with events, and help maintain smooth HR operations.

Qualifications

• Bachelor's or associate degree in HR, business administration or related field.
• Good command of written and spoken English.
• MS Office proficiency (Excel/Word/Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Discretion with confidential information.
• Proactive, responsible and solution-oriented.
• Team player in a fast-paced hotel environment.

Responsibilities

• Provide administrative and operational support to the People & Culture department in line with hotel standards and procedures.
• Maintain and update employee files, records and personal information accurately and confidentially.
• Assist with recruitment and selection process, including interview arrangements, candidate communication and recruitment documentation.
• Support onboarding and orientation processes of new employees.
• Prepare and follow up on personnel documents, employment contracts, leave forms and other HR-related paperwork.
• Assist with employee attendance, annual leave, sick leave and other personnel-related records.
• Support the coordination of employee engagement activities, internal events and special celebrations.
• Respond to employee inquiries and direct them to the relevant team members when necessary.
• Assist with the preparation of HR reports, presentations and other departmental documents.
• Ensure proper filing, archiving and organization of both digital and physical employee records.
• Support the coordination of internship programs and maintain communication with educational institutions when required.
• Perform other administrative duties and responsibilities as assigned by the People & Culture management team.

Skills

English proficiency

Organizational skills

Time management

Communication

Interpersonal skills

Discretion

Proactive / solution-oriented

Team player

Education

Bachelor's or associate degree in HR or related field

Tools

MS Office (Excel, Word, Outlook)

Job description

Where passion drives life, join us at Accor!

As one of the world’s leading hospitality groups, Accor shapes the industry with more than 45 brands, over 5,700 hotels, and more than 10,000 restaurants across 110 countries.

With a focus on innovation and excellence, Accor invites you to a world where you can develop yourself, feel at home, and make a difference through each brand.

If you're looking to be part of a global team and set new milestones in your career, join the Accor family and let’s shape the future together!

Pioneering the art of responsible hospitality connecting cultures, with heartfelt care.

Hospitality is a work of heart.

Join us and become a Heartist®.

Swissôtel The Bosphorus, Istanbul

As one of Istanbul’s most distinguished hotels, Swissôtel The Bosphorus is located in Beşiktaş and has been providing an exceptional five-star luxury accommodation experience since 1991.

Featuring 566 rooms and suites, 29 event venues, and 3 grand ballrooms, Swissôtel offers a sophisticated environment for meetings and events, accommodating groups ranging from 5 to 1,200 guests.

Besides being a luxury hotel, Swissôtel is also a premier gastronomic destination. You will have the opportunity to advance your career within famous restaurants and bars such as Chalet, 16 Roof, Madhu’s and Sabrosa.

Are you ready to join this esteemed brand and take the next step in your career at Swissôtel?

Responsibilities

• To provide administrative and operational support to the People & Culture department in line with hotel standards and procedures.
• To maintain and update employee files, records and personal information accurately and confidentially.
• To assist with the recruitment and selection process, including interview arrangements, candidate communication and recruitment documentation.
• To support the onboarding and orientation processes of new employees.
• To prepare and follow up on personnel documents, employment contracts, leave forms and other HR-related paperwork.
• To assist with employee attendance, annual leave, sick leave and other personnel-related records.
• To support the coordination of employee engagement activities, internal events and special celebrations.
• To respond to employee inquiries and direct them to the relevant team members when necessary.
• To assist with the preparation of HR reports, presentations and other departmental documents.
• To ensure the proper filing, archiving and organization of both digital and physical employee records.
• To support the coordination of internship programs and maintain communication with educational institutions when required.
• To perform other administrative duties and responsibilities as assigned by the People & Culture management team.

Requirements

• Bachelor's degree or associate degree in Human Resources, Business Administration or a related field.
• Good command of written and spoken English.
• Proficiency in MS Office applications, particularly Excel, Word and Outlook.
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• High attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proactive, responsible and solution-oriented approach.
• Ability to work effectively in a team and adapt to a fast-paced hotel environment.