Engineering Office Coordinator

Fairmont Hotels & Resorts; Fatih; On-site; TRY 180,000 - 240,000; Full time

Job summary

Fairmont Quasar Istanbul is seeking an organized Engineering Office Coordinator to support the Engineering Department's daily operations. You will manage internal work requests, coordinate with departments, ensure timely documentation, and assist with administrative tasks.

The role requires fluency in English, strong project coordination skills, and the ability to handle multiple tasks while maintaining meticulous records in a dynamic hotel environment in Istanbul.

Qualifications

• 2 years of relevant experience required.
• Proficiency in relevant engineering software and tools.
• Excellent project management skills with the ability to handle multiple projects simultaneously.
• Strong analytical and problem-solving abilities.
• Outstanding organizational and coordination skills.
• Excellent communication skills, both verbal and written.
• Ability to work effectively in a team environment and lead cross-functional groups.
• Knowledge of industry standards, regulations, and best practices.
• Familiarity with quality control processes and continuous improvement methodologies.
• Fluency in English is required.

Responsibilities

• Receive, record, and follow up on technical service requests.
• Tracking of daily energy consumption.
• Open and close work orders, maintain logs, and update records accordingly.
• Coordinate communication between the technical team and other departments.
• Schedule and follow up on maintenance tasks and external service providers.
• Maintain and archive technical documents, reports, manuals, and forms.
• Track material and spare part requests and assist with purchasing procedures.
• Prepare basic reports and assist with monthly data reporting.
• Handle daily administrative operations of the Technical Services office.
• Creating and following purchasing processes.
• Controlling and following the attendance control system.
• Entering analysis data into the system.
• Coordinate engineering projects from conception to completion, ensuring adherence to timelines, budgets, and quality standards.
• Collaborate with cross-functional teams to develop and implement engineering solutions.
• Coordinate with internal departments, external vendors, and stakeholders to ensure project alignment and success.
• Monitor project progress, identify potential issues, and implement corrective actions as needed.
• Ensure compliance with industry standards, regulations, and company policies.

Skills

Communication

Organization

Analytical thinking

Problem solving

Project management

Teamwork

Leadership

English fluency

Quality control

Regulatory knowledge

Job description

Company Description

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/.

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

Rising over the slopes of the Bosphorus, surveying centuries of history, yet silhouetted against the modern skyline of Istanbul, the Fairmont heritage of distinction and style comes to Istanbul, fusing with the city’s storied history and traditions to bring guests an exceptional experience in the heart of one of the world’s most talked about destinations.

Fairmont Quasar Istanbul is at once in touch with this fabulous city’s past and part of its dynamic future, rising up from the heart of Istanbul’s main business district. Offering sophisticated travelers 209 guest rooms with a diverse selection of restaurants and bars serving everything from elegantly crafted cocktails to exquisitely authentic Turkish cuisine. With 2,000 square meters of meeting and event space, Fairmont Quasar Istanbul is ideal for meeting and special events while the luxurious Fairmont Spa and state-of-the-art gym are the perfect places to relax and revitalize.

Job Description

We are seeking a highly organized and proactive Engineering Office Coordinator to support the daily operations of our Engineering Department. The ideal candidate will be responsible for managing internal work requests, coordinating with other departments, ensuring timely documentation, and supporting the department in administrative tasks.

Key Responsibilities

• Receive, record, and follow up on technical service requests


• Tracking of daily energy consumption


• Open and close work orders, maintain logs, and update records accordingly


• Coordinate communication between the technical team and other departments


• Schedule and follow up on maintenance tasks and external service providers


• Maintain and archive technical documents, reports, manuals, and forms


• Track material and spare part requests and assist with purchasing procedures


• Prepare basic reports and assist with monthly data reporting


• Handle daily administrative operations of the Technical Services office


• Creating and following purchasing processes


• Controlling and following the attendance control system


• Entering analysis data into the system


• Coordinate engineering projects from conception to completion, ensuring adherence to timelines, budgets, and quality standards


• Collaborate with cross-functional teams to develop and implement engineering solutions


• Coordinate with internal departments, external vendors, and stakeholders to ensure project alignment and success


• Monitor project progress, identify potential issues, and implement corrective actions as needed


• Ensure compliance with industry standards, regulations, and company policies

Qualifications

• 2 years of relevant experience required


• Proficiency in relevant engineering software and tools


• Excellent project management skills with the ability to handle multiple projects simultaneously


• Strong analytical and problem-solving abilities


• Outstanding organizational and coordination skills


• Excellent communication skills, both verbal and written


• Ability to work effectively in a team environment and lead cross-functional groups


• Knowledge of industry standards, regulations, and best practices
  
• Familiarity with quality control processes and continuous improvement methodologies


• Fluency in English is required

Your team and working environment: We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

Note: Customization may be included for any specific local or legislative requirements, such as work permits.

Only Turkish or candidates which able to communicate in Turkish will be hired.

Our commitment to Diversity & Inclusion

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.