Operations Administrative Specialist

Veoliaenvironnementsa; Fatih; On-site; TRY 1,947,000 - 2,921,000; Full time

Job summary

Veolia Middle East is seeking an organized administrative professional to support managers, staff, and visitors by handling a wide range of office tasks. You will manage office supplies, calendars, visitors, travel bookings, and paperwork while ensuring professional interactions and efficient daily operations.

Ideal candidates have a high school diploma or equivalent, 2+ years in an admin role, and proficiency with Office Suite.

Qualifications

• High school diploma required; associate's degree in business administration or related field preferred
• 2+ years of experience in an administrative or secretarial role
• Proficient in Office Suite (Word, Excel, PowerPoint, Outlook) or similar
• Excellent organizational and time management skills
• Strong attention to detail
• Effective verbal and written communication
• Ability to multitask and prioritize in a fast-paced environment
• English skills required
• Experience with inventory management and basic bookkeeping is a plus
• Familiarity with shipping and receiving procedures

Responsibilities

• Office Supply Management
• Monitor and maintain inventory of office supplies
• Place orders for new supplies as needed, ensuring cost-effectiveness
• Research and recommend new products or suppliers when appropriate
• Organize and maintain the office supply storage area
• Distribute supplies to staff as required
• Answer and direct phone calls
• Greet and assist visitors and hospitality
• Manage calendars and schedule appointments
• Prepare and distribute correspondence, memos, and documents
• Organize and maintain filing systems
• Arrange bookings for employees and external visitors (Hotels, flights, transportation etc.)
• Arrange meeting rooms and prepare necessary materials
• Coordinate catering for meetings when required
• Assist in organizing company events and functions
• Ensure the office is tidy and presentable at all times
• Coordinate with cleaning staff or services
• Report any maintenance issues to appropriate personnel
• Assist with basic bookkeeping tasks as needed
• Support other departments with administrative tasks when required
• Contribute to improving office procedures and policies
• Receive and process incoming cargo and packages
• Prepare and coordinate outgoing shipments
• Maintain accurate records of all incoming and outgoing items
• Liaise with courier services and delivery personnel
• Ensure proper handling and storage of sensitive or confidential packages

Skills

Communication

Multitasking

Time management

Attention to detail

English proficiency

Professional demeanor

Discretion

Customer service

Education

High school diploma

Associate degree in business administration

Tools

Office Suite

Job description

Veolia Middle East is seeking an organized administrative professional to support managers, staff, and visitors by handling a wide range of office tasks. You will manage office supplies, calendars, visitors, travel bookings, and paperwork while ensuring professional interactions and efficient daily operations.

Ideal candidates have a high school diploma or equivalent, 2+ years in an admin role, and proficiency with Office Suite.