Office & Logistics Support Specialist

Veolia; Fatih; On-site; TRY 240,000 - 360,000; Full time

Job summary

Veolia is seeking an organized Administrative Assistant in Fatih, Istanbul to support managers, staff, and visitors by handling a variety of tasks to ensure productive interactions within the organization. The role covers office supply management, calendar scheduling, correspondence, and meetings coordination, with a focus on accuracy and confidentiality.

English proficiency and strong MS Office skills are essential.

Qualifications

• Requires high school diploma; an associate's degree in business administration or related field is preferred.
• 2+ years of experience in administrative or secretarial roles.
• Proficient in Office Suite (Word, Excel, PowerPoint, Outlook) or similar.
• Excellent organizational and time management skills.
• Strong attention to detail and effective written and verbal communication.

Responsibilities

• Administrative: Office supply management; monitor and maintain inventory; place orders; research and recommend new products or suppliers; organize and maintain storage; distribute supplies.
• Administrative Support: Answer and direct phone calls; greet visitors; manage calendars; prepare and distribute correspondence; organize filing systems; arrange bookings for employees and external visitors.
• Meeting and Event Coordination: Arrange meeting rooms; prepare materials; coordinate catering; assist in organizing company events.
• General Office Maintenance: Ensure tidy office; coordinate with cleaning staff; report maintenance issues.
• Additional Administrative Tasks: Assist with basic bookkeeping; support other departments; contribute to improving procedures and policies.
• Cargo Management: Receive and process cargo; coordinate outgoing shipments; maintain records; liaise with courier services; ensure proper handling and storage of sensitive packages.

Skills

Office Suite Proficiency

Organizational skills

Time management

Communication skills

Multitasking

English skills

Inventory bookkeeping experience

Shipping/Receiving procedures

Education

High school diploma

Associate's degree in business administration

Tools

Microsoft Office

Job description

Veolia is seeking an organized Administrative Assistant in Fatih, Istanbul to support managers, staff, and visitors by handling a variety of tasks to ensure productive interactions within the organization. The role covers office supply management, calendar scheduling, correspondence, and meetings coordination, with a focus on accuracy and confidentiality.

English proficiency and strong MS Office skills are essential.