Hybrid Part-Time Office & Service Administrator

Aegir Marine; Fatih; Hybrid; TRY 34,000 - 55,000; Part time

Benefits offered by this job

Net salary

Flexible hours

Hybrid work model

International environment

Job summary

AEGIR-MarineTurkey is seeking an Office & Service Administrator to act as the operational backbone of the local office. You will own administrative processes, from travel logistics and visa applications to certification tracking and KVKK-compliant document control, enabling Service Coordinators and the Team Leader to focus on client coordination and operational excellence.

You will manage office support, track equipment and PPE, and assist with timesheets and invoicing.

Qualifications

• Background & Experience: Previous experience in administration, office support, or service operations is preferred.
• Language Skills: Good command of English, both written and spoken.
• Skills & Software: Proficient in Microsoft Office (Word, Excel, Outlook).
• Personality & Working Style: Highly structured, detail-oriented, and proactive.
• Adaptability: Comfortable in a dynamic, international environment where priorities can shift quickly.

Responsibilities

• Travel & Visa Logistics: Prepare Schengen visa documentation, follow up on applications, coordinate shipments, and arrange travel for service engineer mobilizations.
• Service & Engineer Support: Track engineer certifications, medical reports, and HSE documentation. Assist with timesheets and post-job invoicing.
• Equipment & Stock Tracking: Monitor PPE, tool calibration, stock levels, and purchase requests.
• Document Control & KVKK Compliance: File and store employee records in compliance with KVKK and internal guidelines.
• General Office Support: Assist with administration, training schedules, and team events.

Skills

Organizational skills

Attention to detail

Proactive communication

Adaptability

Tools

Microsoft Office

Job description

AEGIR-MarineTurkey is seeking an Office & Service Administrator to act as the operational backbone of the local office. You will own administrative processes, from travel logistics and visa applications to certification tracking and KVKK-compliant document control, enabling Service Coordinators and the Team Leader to focus on client coordination and operational excellence.

You will manage office support, track equipment and PPE, and assist with timesheets and invoicing.