Office Support Specialist

Hitachi Vantara Corporation; İzmit; On-site; TRY 180,000 - 240,000; Full time

Benefits offered by this job

Wellbeing program

Private health insurance

Transportation allowance

Job summary

Hitachi Energy in İzmit seeks a capable Office Support professional to assist the PM office with daily activities, meeting coordination, travel arrangements, and invoicing in SAP. This role handles confidential information and requires strong organizational skills.

The ideal candidate holds a Bachelor's degree in a related field, at least 2 years in similar roles, and fluent English and Turkish, with excellence in MS Office and cross-functional collaboration.

Qualifications

• Bachelor's degree in related field.
• Min. 2 years of experience in similar positions.
• Experience in SAP, Good knowledge of MS Office applications.
• Strong interpersonal, collaborative and communication skills.

Responsibilities

• Handling day-to-day office activities and information management for PM office.
• Scheduling meetings, diaries, and travel arrangements; confidential handling.
• PO/PR for purchasing activities in PM office and data entry.
• Invoicing in SAP system for materials and third-party submissions.
• Coordinate travel, accommodation, and customer logistics with factory and site teams.

Skills

SAP

MS Office

English

Turkish

Education

Bachelor's degree in related field

Job description

About Us

Job Description:

The Opportunity

At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals, and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation.

How you will make impact:

• Supporting day-to-day office activities including: Obtaining and organizing information for use in conferences, speeches, and reports as requested by the PM office team . Editing, proofing, formatting, document design/production, form filling, and data entry.
• Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.
• PO/PR for purchasing activities in PM office, updates based on PM communications.
• Statistical data entry like COPQ, labor hours, Transport Volume, etc based on the PM manager requirements.
• Projects O&M manuals preparation & updates
• Invoicing in SAP system for materials, 3rd party invoice submissons to Accounting and follow ups for payments.
• Customer coordinationstravel & accommodation arrangements, before /during FAT customer daily transfer coordination between factory – customer – 3rd party logistics, visa process Support / follow ups for the factory team, site team & Customers and cargo arrangements, shipping documents, delivery follow up s.
• Responsible to ensure compliance with applicable external & internal regulations, procedures & guidelines.

Your background:

• Bachelor's degree in related field.
• Min. 2 years of experience in similar positions.
• Experience in SAP, Good knowledge of MS Office applications.
• Strong interpersonal, collaborative & communication skills, self-motivated, customer oriented, multi-tasking, having stress management capability, structured, well organized.
• Be innovative with the ability to work with cross-functional groups to implement improvements.
• Very good command of written and spoken English and Turkish.

More About Us

We pride ourselves on offering a holistic range of competitive benefit programs to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive withus – in work and out.

For this role, depending on grade and experience, we offer the following employee benefits;

• Access to a comprehensive wellbeing program,
• Private health insurance,
• Transportation allowance.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.