Office & Admin Specialist — SAP, Travel & Invoicing

Hitachi ABB Power Grids; İzmit; On-site; TRY 300,000 - 540,000; Full time

Benefits offered by this job

Wellbeing program

Job summary

Hitachi Energy Türkiye İzmit is seeking a proactive PM office administrator to support daily office activities, gather information for conferences and reports, and help with document design and data entry.

You will coordinate meetings, manage calendars, travel arrangements, and act as a liaison with internal and external stakeholders. Proficiency in SAP and MS Office, excellent English and Turkish, and strong organizational skills are essential.

Qualifications

• Bachelor's degree in related field.
• Min. 2 years of experience in similar positions.
• Experience in SAP, Good knowledge of MS Office applications.
• Strong interpersonal, collaborative & communication skills, self-motivated, customer oriented, multi-tasking, stress management capability, structured, well organized.
• Be innovative with the ability to work with cross-functional groups to implement improvements.
• Very good command of written and spoken English and Turkish.

Responsibilities

• Supporting day-to-day office activities including: Obtaining and organizing information for use in conferences, speeches, and reports as requested by the PM office team.
• Editing, proofing, formatting, document design/production, form filling, and data entry.
• Scheduling/coordinating meetings, diaries, and travel arrangements.
• Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources.
• PO/PR for purchasing activities in PM office, updates based on PM communications.
• Invoicing in SAP system for materials, 3rd party invoice submissions to Accounting and follow ups for payments.
• Customer coordinations travel & accommodation arrangements, visa process support, and cross-functional coordination.

Job description

Hitachi Energy Türkiye İzmit is seeking a proactive PM office administrator to support daily office activities, gather information for conferences and reports, and help with document design and data entry.

You will coordinate meetings, manage calendars, travel arrangements, and act as a liaison with internal and external stakeholders. Proficiency in SAP and MS Office, excellent English and Turkish, and strong organizational skills are essential.