Office Support Specialist

Hitachi Energy; İzmit; On-site; TRY 300,000 - 420,000; Full time

Benefits offered by this job

Wellbeing program

Private health insurance

Transportation allowance

Job summary

Hitachi Energy in İzmit is seeking a proactive office/project support professional. Responsibilities include coordinating day-to-day PM office activities, organizing conferences and travel, and handling purchasing and invoicing processes.

The role requires SAP experience and strong English/Turkish communication skills. Applicants should have a Bachelor's degree in a related field and at least two years in similar roles, with an organized, multitasking mindset and attention to confidentiality.

Qualifications

• Bachelor's degree in related field.
• Min. 2 years of experience in similar positions.
• Experience in SAP and good knowledge of MS Office.
• Strong interpersonal, collaborative and communication skills with a customer focus.
• Innovative mindset with ability to work cross-functionally to implement improvements.
• Excellent written and spoken English and Turkish.

Responsibilities

• Support day-to-day office activities including information gathering for conferences, speeches, and reports as requested by the PM office team. Editing, proofing, formatting, document design/production, form filling and data entry.
• Scheduling meetings, managing diaries and travel arrangements; handling confidential information as needed.
• PO/PR for purchasing activities in PM office and updates based on PM communications.
• Statistical data entry like COPQ, labor hours, Transport Volume per PM requirements.
• Projects O&M manuals preparation and updates.
• Invoicing in SAP system for materials and third-party invoices and follow-ups for payments.
• Customer coordination travel and accommodation arrangements, FAT logistics, visa processes and shipping documents.
• Ensure compliance with applicable external and internal regulations, procedures and guidelines.

Skills

Interpersonal skills

Communication skills

Cross-functional collaboration

Organizational skills

English

Turkish

Education

Bachelor's degree in related field

Tools

SAP

MS Office

Job description

The Opportunity

At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals, and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation.

How You Will Make Impact

• Supporting day-to-day office activities including: Obtaining and organizing information for use in conferences, speeches, and reports as requested by the PM office team . Editing, proofing, formatting, document design/production, form filling, and data entry.
• Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.
• PO/PR for purchasing activities in PM office, updates based on PM communications.
• Statistical data entry like COPQ, labor hours, Transport Volume, etc based on the PM manager requirements.
• Projects O&M manuals preparation & updates
• Invoicing in SAP system for materials, 3rd party invoice submissons to Accounting and follow ups for payments.
• Customer coordinations travel & accommodation arrangements, before /during FAT customer daily transfer coordination between factory – customer – 3rd party logistics, visa process Support / follow ups for the factory team, site team & Customers and cargo arrangements, shipping documents, delivery follow ups.
• Responsible to ensure compliance with applicable external & internal regulations, procedures & guidelines.

Your Background

• Bachelor's degree in related field.
• Min. 2 years of experience in similar positions.
• Experience in SAP, Good knowledge of MS Office applications.
• Strong interpersonal, collaborative & communication skills, self-motivated, customer oriented, multi-tasking, having stress management capability, structured, well organized.
• Be innovative with the ability to work with cross-functional groups to implement improvements.
• Very good command of written and spoken English and Turkish.

More About Us

We pride ourselves on offering a holistic range of competitive benefit programs to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us – in work and out.

For this role, depending on grade and experience, we offer the following employee benefits;

• Access to a comprehensive wellbeing program,
• Private health insurance,
• Transportation allowance.

Publication date : 2026-08-21