Global Office & Admin Solutions Specialist

Hitachi Energy; İzmit; On-site; TRY 300,000 - 420,000; Full time

Benefits offered by this job

Wellbeing program

Private health insurance

Transportation allowance

Job summary

Hitachi Energy in İzmit is seeking a proactive office/project support professional. Responsibilities include coordinating day-to-day PM office activities, organizing conferences and travel, and handling purchasing and invoicing processes.

The role requires SAP experience and strong English/Turkish communication skills. Applicants should have a Bachelor's degree in a related field and at least two years in similar roles, with an organized, multitasking mindset and attention to confidentiality.

Qualifications

• Bachelor's degree in related field.
• Min. 2 years of experience in similar positions.
• Experience in SAP and good knowledge of MS Office.
• Strong interpersonal, collaborative and communication skills with a customer focus.
• Innovative mindset with ability to work cross-functionally to implement improvements.
• Excellent written and spoken English and Turkish.

Responsibilities

• Support day-to-day office activities including information gathering for conferences, speeches, and reports as requested by the PM office team. Editing, proofing, formatting, document design/production, form filling and data entry.
• Scheduling meetings, managing diaries and travel arrangements; handling confidential information as needed.
• PO/PR for purchasing activities in PM office and updates based on PM communications.
• Statistical data entry like COPQ, labor hours, Transport Volume per PM requirements.
• Projects O&M manuals preparation and updates.
• Invoicing in SAP system for materials and third-party invoices and follow-ups for payments.
• Customer coordination travel and accommodation arrangements, FAT logistics, visa processes and shipping documents.
• Ensure compliance with applicable external and internal regulations, procedures and guidelines.

Skills

Interpersonal skills

Communication skills

Cross-functional collaboration

Organizational skills

English

Turkish

Education

Bachelor's degree in related field

Tools

SAP

MS Office

Job description

Hitachi Energy in İzmit is seeking a proactive office/project support professional. Responsibilities include coordinating day-to-day PM office activities, organizing conferences and travel, and handling purchasing and invoicing processes.

The role requires SAP experience and strong English/Turkish communication skills. Applicants should have a Bachelor's degree in a related field and at least two years in similar roles, with an organized, multitasking mindset and attention to confidentiality.