Office Assistant

Volt Lines; Fatih; On-site; TRY 100,000 - 140,000; Full time

Job summary

Volt Lines in Istanbul is seeking an Office Assistant on a 1-year fixed-term contract. You will maintain a smooth, organized workplace for the team and visitors, manage daily administrative tasks, and support meetings and events.

The role requires 1–3 years in administrative support, native Turkish with good English, and proficiency in Microsoft Office and Google Workspace. You will help with inventory and reception duties to ensure a hospitable office environment.

Qualifications

• 1–3 years of experience in administrative, office support, or receptionist roles.
• Native Turkish speaker with good command of English (written and verbal).
• Proficiency in Microsoft Office and Google Workspace tools for daily scheduling and inventory tracking.
• Willingness to work on a 1-year fixed-term contract basis.
• Excellent organizational, multitasking, and communication skills with a proactive, hospitable, and problem-solving mindset.

Responsibilities

• Assist in daily operations to ensure a smooth office environment.
• Help manage office supplies, including inventory tracking and ordering.
• Support in organizing meetings, including scheduling and preparing materials.
• Greet and assist visitors, ensuring a warm and professional reception.
• Provide logistical support for company events and gatherings.
• Maintain a clean and organized office space to promote productivity.
• Serve as a point of contact for inquiries and communication within the office.

Skills

Office administration

Multitasking

Communication

Turkish language

English proficiency

Customer service mindset

Reception duties

Tools

Microsoft Office

Google Workspace

Job description

Join us and be a part of shaping the future of urban mobility!

Some complain about traffic but some are actually doing something about it. Join us on our mission to reduce traffic in Istanbul by increasing the accessibility of sustainable shared mobility.

Who are we?

Volt Lines is the only technology-enabled player in the Turkish market competing against legacy incumbents and it reduces emissions and traffic by turning premium 16-seater buses into a viable alternative to single occupancy vehicles.

What we do?

In Istanbul, over 50,000 buses operate at 31% efficiency. These buses, which contribute to the city’s traffic with empty seats, could also be the solution to its problem. Volt Lines is the only shuttle service provider that has both software as well as a transport service. This allows for optimal harmonization of the software and operation resulting in the creation of great experiences and services. Notable examples of these innovative services include DRT and Marketplace. DRT (short for Demand-Responsive Transport) was covered by a Harvard Business School case study that is being taught at the MBA school. Marketplace on the other hand allows companies to sell empty seats on their buses to neighboring passengers who are going in the same direction at the same time.

Let us work together to shape the future of mobility.

As the Office Assistant (1-Year Fixed-Term Contract), you will be the heart of our daily workplace operations. You will play a crucial role in maintaining a smooth, organized, and welcoming environment for both our team and visitors. This role requires a highly organized, proactive individual who excels at multitasking, communication, and takes pride in creating a productive workspace that supports our broader mission.

Responsibilities

• Assist in daily operations and administrative tasks to ensure a smooth office environment.
• Help manage office supplies, including inventory tracking and ordering.
• Support in organizing meetings, including scheduling and preparing materials.
• Greet and assist visitors, ensuring a warm and professional reception.
• Provide logistical support for company events and gatherings.
• Maintain a clean and organized office space to promote productivity.
• Serve as a point of contact for inquiries and communication within the office.

Requirements

• Willingness to work on a 1-year fixed-term contract basis.
• 1–3 years of experience in an administrative, office support, or receptionist role.
• Native Turkish speaker with a good command of English (written and verbal) to assist international guests and communicate internally.
• Proficiency in Microsoft Office and Google Workspace tools for daily scheduling and inventory tracking.
• Excellent organizational, multitasking, and communication skills with a proactive, hospitable, and problem-solving mindset.