OFFICE ASISTANT

IPSO TARIM TURKIYE (TUR); Turkey; On-site; TRY 180,000 - 240,000; Full time

Job summary

IPSO Tarım A.Ş. in Turkey is seeking an organized Office Assistant to support the General Manager with calendar management, meeting planning and travel arrangements.

The role coordinates administrative processes across departments and reports to the HR Manager, contributing to smooth daily operations and record-keeping. Strong English skills and MS Office proficiency are required.

Qualifications

• University degree or equivalent higher education.
• At least 3 years of experience in office administration or a similar position.
• Good command of English.
• Good knowledge of MS Office, especially Word and Excel.

Responsibilities

• Manage the General Manager's calendar and daily schedule.
• Plan and organize meetings and invitations.
• Coordinate with participants and follow up on schedules.
• Arrange domestic and international business trips for the General Manager.
• Organize travel for employees and managers when needed.
• Coordinate office operations and administrative tasks.
• Support HR with employee documents, leave forms and training records.
• Assist Finance and Accounting as needed.
• Maintain organized company records and communicate across departments.

Skills

Organizational skills

Communication

Attention to detail

Travel planning

Education

Bachelor's degree

Tools

MS Office

Job description

Preferred Candidate More than 3 years of experience Associate Degree(Graduate), Bachelor’s(Graduate), Master’s(Graduate) English(Reading : Advanced, Writing : Advanced, Speaking : Advanced)

Job Description Summary About the Position We are looking for an organized, responsible and detail-oriented Office Assistant to join our team at IPSO Tarım A.Ş. The Office Assistant will provide administrative and organizational support to the General Manager, including calendar management, meeting planning and business travel arrangements. The role will also support daily office operations and coordinate administrative processes with different departments. The position will report directly to the HR Manager.

Key Responsibilities

• Manage the General Manager's calendar and daily schedule.
• Plan and organize the General Manager's meetings and prepare meeting invitations.
• Coordinate with meeting participants and follow up on meeting schedules.
• Arrange domestic and international business trips for the General Manager, including flight tickets, hotel reservations, transfers and other travel needs.
• Organize flight tickets, hotel bookings and visa applications for employees and managers when needed.
• Plan and coordinate office operations and administrative tasks.
• Coordinate office needs and communicate with suppliers and service providers.
• Support Human Resources with employee documents, leave forms and training records.
• Follow up on Occupational Health and Safety (OHS) processes and related documents.
• Support the Finance and Accounting departments when needed.
• Keep company documents and records organized and up to date.
• Communicate and coordinate with employees, managers and other departments.

Qualifications

• University degree or equivalent higher education.
• At least 3 years of experience in office administration or a similar position.
• Good command of English.
• Good knowledge of MS Office, especially Word and Excel.
• Experience in travel planning and administrative coordination is an advantage.
• Strong organizational and communication skills.
• Good follow-up skills and attention to detail.
• Ability to work independently and as part of a team.
• A responsible, proactive and solution-oriented approach.

By joining Monnoyeur, you'll be part of a team that empowers you to take initiative, values your unique perspective and encourages you to drive positive change while respecting our values of Entrepreneurship, Friendliness, Courage and Respect. We cultivate a culture that fosters innovation, teamwork and growth through our ILEAD leadership principles - Inspire, Link Up, Empower, Care and Deliver. Our people are our most valuable asset in serving the business community as a trusted local partner in capital goods for industry, construction and agriculture. We offer a comprehensive range of services - from sales and leasing to training and digital transformation. Our proximity to our customers enables us to understand their unique needs, adapt our solutions and continuously improve our offerings, especially in the areas of digital and energy transformation. Our workplace is an inclusive and supportive environment that celebrates diversity and equal opportunity. Rooted in our Diversity Charter, signed by our CEO Philippe Monnoyeur in 2020, our social and human resources policies focus on fostering a non-discriminatory environment where every individual can thrive.