Executive Coordination Specialist, Ankara

IMCA; Çankaya; On-site; TRY 350,000 - 520,000; Full time

Job summary

IMCA Group, a 25-year-old international technical distribution company in electronic components, seeks an Executive Coordination Specialist to support the Managing Director with strategic, analytical and operational tasks.

The role covers executive meeting support, travel and calendar management, cross-functional project coordination, and preparation of presentations and reports to facilitate decision-making at the highest levels.

Qualifications

• Bachelor's degree in Engineering, Mathematics, Business Administration, Economics or a related field.
• 5–10 years of experience in senior executive support roles (Executive Assistant/Executive Board Assistant).
• Experience in project coordination and process management.
• Excellent written and verbal communication in Turkish and English.
• Advanced proficiency in Microsoft Office; experience using AI for business.

Responsibilities

• Provide administrative and analytical support for executive meetings, strategic planning and high-level projects.
• Coordinate communication between the Managing Director and internal teams, customers, suppliers and partners in Turkey and abroad; ensure timely follow-up of actions.
• Support cross-functional project coordination and prepare executive presentations, reports, analyses and decision-support documents.
• Manage the Managing Director's travel, calendar, meetings, and organization of corporate documents.

Skills

Strategic thinking

Analytical thinking

Project coordination

Time management

Verbal & written communication

Interpersonal skills

Problem solving

Results oriented

Education

Bachelor's degree in Engineering/Math/Business/Economics or related field

Tools

Microsoft Office

AI for business

Job description

IMCA Group, a 25-years-old international technical distribution company operating in the electronic components market is seeking an Executive Coordination Specialist to provide strategic, analytical and operational support to the Managing Director.

This role will play an active part in the company's executive management processes and will be responsible for supporting strategic planning, project coordination, communication management and the efficient operation of the Executive Office.

Key Responsibilities

Strategic & Analytical Responsibilities

• Provide administrative and analytical support for executive meetings, strategic planning initiatives and high-level projects led by the Managing Director.
• Coordinate communication between the Managing Director and internal teams, customers, suppliers and all other business partners in Turkey and abroad, ensuring timely follow-up of action items.
• Support the coordination of cross-functional projects across the organization.
• Prepare executive presentations, reports, analyses and decision-support documents.

Operational & Administrative Support

• Manage the Managing Director's domestic and international travels management and business agenda, calendar and meetings schedule.
• Prepare, organize, review and proofread correspondence, reports, presentations and other corporate documents.
• Maintain accurate records, filing systems and documentation related to the Managing Director's Office.

Qualifications Required

• Bachelor's degree, preferably in Engineering, Mathematics, Business Administration, Economics or a related field.
• 5-10 years of experience as an Executive Assistant, Executive Board Assistant or in a similar senior executive support role.
• Experience in project coordination and process management.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills in Turkish and English.
• Advanced proficiency in Microsoft Office applications. Experience in using AI for business. Previous experience in technical, engineering, electronics or industrial organization is considered an advantage.
• High level of integrity and the ability to handle confidential information with discretion.
• Professional demeanor with a positive attitude and strong representation skills.
• Strong analytical thinking, problem-solving and results-oriented mindset and organizational, time management and follow-up skills.
• Excellent interpersonal skills with the ability to build effective relationships across all levels of the organization.
• A proactive, curious, eager to learn, solution-oriented and responsible approach.