Senior CEO's Office Associate

inavitas; Çankaya; On-site; TRY 2,874,000 - 4,310,000; Full time

Job summary

inavitas is seeking a Senior CEO's Office Associate to support the Chairman and Board Members, coordinating priorities and communications across departments in a dynamic energy software company.

You will monitor strategic initiatives, prepare meetings and documents, and adapt to changing priorities while facilitating seamless executive operations in a global business environment.

Qualifications

• Bachelor's degree in Economics, Business Administration, International Relations, Energy Systems Engineering, Industrial Engineering, or a related field.
• Minimum 5 years in management consulting, executive office, or related functions.
• Fluent English, both written and spoken, with strong communication skills.

Responsibilities

• Support the Chairman of the Board and Board Members in managing strategic priorities and operational initiatives.
• Act as a communication and coordination bridge between senior leadership and internal departments.
• Understand requests and priorities communicated by leadership and ensure clear communication to stakeholders.
• Monitor progress of initiatives and follow up with departments for timely execution.
• Attend meetings, prepare notes, document decisions, and track outcomes.
• Prepare, edit, and coordinate presentations, reports, and executive documents.
• Assist with calendar management, meeting coordination, and travel planning.

Skills

5+ years experience

Fluent English

Excellent communication

Data-driven mindset

Problem solving

Operational execution

Stakeholder management

Travel flexibility

Flexible hours

Education

Bachelor's degree in Economics, Business Administration, International Relations, Energy Systems Engineering, Industrial Engineering, or related field

Job description

Are you passionate about applying your skills and experience to drive digital transformation in the energy space?

At inavitas, we develop smart energy management software with a vision to lead the digital transformation of the energy sector. We provide energy monitoring, management, and optimization solutions for a wide range of customers—from renewable power plants to residential and commercial facilities.

With strong R&D capabilities and the deep industry expertise of our founders and leadership team, we collectively shape the future of energy through our operations in Turkey, Germany, and Australia. Our advanced software and data-driven approach help customers achieve higher efficiency, sustainability, and performance.

Purpose of the Role

The Senior CEO's Office Associate plays a critical role in supporting the effective execution of the strategic and operational priorities of the Chairman of the Board and Board Members.

Serving as a key link between senior leadership and company functions, this role combines coordination, project follow-up, communication management, and operational support. The position requires strong business acumen, excellent communication skills, and the ability to manage multiple priorities in a dynamic environment.

The Senior CEO's Office Associate is responsible for accurately understanding and communicating executive priorities, coordinating with relevant stakeholders, monitoring progress on key actions, and providing hands‑on support when needed. Working closely with senior leadership, the role helps ensure effective execution of decisions and alignment across the organization.

General Qualifications

• Bachelor's degree in Economics, Business Administration, International Relations, Energy Systems Engineering, Industrial Engineering, or a related field
• Minimum 5 years of experience in management consulting, executive office, or related functions
• Strong quantitative and qualitative analytical skills
• Experience in business planning is preferred
• Data-driven mindset with strong problem-solving capabilities
• Operationally focused and capable of turning plans into execution
• Strong project follow-up and stakeholder management skills
• Experience in corporate-wide transformation, change management, or strategic projects is a strong plus
• Excellent written and verbal communication skills with the ability to accurately understand, interpret, and communicate complex instructions
• Fluent English, both written and spoken, including presentation skills
• Fast learner with strong practical thinking; able to navigate ambiguity, changing priorities, and a dynamic work environment
• High sense of responsibility, ownership, accountability, and professional discretion
• Detail-oriented while maintaining a strong big-picture perspective
• Calm under pressure, solution-oriented, and collaborative
• Available for domestic and international travel when required
• Flexible with working hours when business needs require

Job Description

• Support the Chairman of the Board and Board Members in managing strategic priorities, operational initiatives, executive communications, and day-to-day follow-up activities
• Act as a communication and coordination bridge between senior leadership and internal departments
• Quickly understand requests, priorities, and action items communicated by leadership and ensure accurate communication to relevant stakeholders
• Monitor progress of assigned initiatives and follow up with departments to ensure timely execution
• Attend meetings, prepare meeting notes, document key decisions, communicate action items, and track outcomes
• Support business planning, strategic projects, and organizational initiatives when required
• Prepare, edit, and coordinate presentations, reports, correspondence, and executive documents
• Assist with calendar management, meeting coordination, and travel planning as needed
• Provide organizational and operational support during internal and external engagements
• Take ownership of urgent requests and unexpected situations to ensure business continuity
• Handle highly sensitive information with utmost confidentiality and professionalism
• Adapt to changing priorities, flexible working hours, and a dynamic business environment