Event Operations Coordinator (Ankara)

Medex Smo; Çankaya; On-site; TRY 1,318,565 - 1,845,991; Full time

Job summary

Medex Smo in Ankara is seeking an Event Operations Coordinator to manage the operational processes for events. Responsibilities include coordinating travel, accommodation, registration, and logistics for domestic and international events. Candidates should have at least an Associate Degree and preferably up to 2 years of professional experience in event operations or logistics. Proficiency in MS Office, especially Excel, and strong teamwork abilities are essential. The role requires attention to detail and a disciplined working style.

Qualifications

• Graduate of at least an Associate Degree.
• Preferably 0–2 years of experience in event operations, tourism, logistics, or procurement.
• Proficiency in MS Office applications, especially Excel.

Responsibilities

• Coordinate operational processes for domestic and international events.
• Organize travel, accommodation, and overall logistics.
• Manage communication with stakeholders and participants.

Skills

Proficient in English

MS Office applications

Attention to detail

Teamwork skills

Education

Associate Degree

Job description

Title : Event Operations Coordinator(Disabled)

Department : Procurement & Logistics & Technical Services

Location : Ankara (Onsite)

Responsible for planning, organizing, and executing end-to-end operational processes for Medex Group companies’ participation in domestic and international events and congresses. Ensures operational excellence by effectively managing all event materials and vendor processes.

Qualifications

• Graduate of at least an Associate Degree
• Preferably 0–2 years of professional experience in event operations, tourism, logistics, or procurement
• Preferably proficient in English at a level sufficient to manage operational processes
• Proficiency in MS Office applications, particularly Excel
• Strong attention to detail
• Strong teamwork skills
• Ability to work in a structured and organized operational environment
• Organized, disciplined, and responsible working style

Responsibilities

• Coordinate end-to-end operational processes for domestic and international congresses, seminars, and corporate events
• Organize travel, accommodation, transfers, registration, and overall event logistics
• Develop and manage event calendars while ensuring effective cross-team coordination
• Ensure seamless execution of all event phases (pre-event, on-site, and post-event)
• Manage communication with internal teams, external stakeholders, and participants, addressing all operational needs
• Oversee vendor relationships (hotels, agencies, transport, visa services) and support cost–quality optimization in collaboration with procurement
• Manage event materials and inventory, including tracking, logistics, setup, and stock continuity
• Monitor budgets, maintain documentation, and provide post-event reporting with improvement recommendations