CEO Executive Assistant

İTAMEKS OTOMOTİV; Fatih; On-site; TRY 1,200,000 - 1,800,000; Full time

Job summary

İTAMEKS OTOMOTİV in Istanbul's Fatih district seeks a seasoned executive coordinator to support the CEO, manage strategic and operational matters, and ensure timely execution of decisions.

You will prepare briefing notes, analyze complex operations, and present clear reports to senior management. Fluency in English and strong MS Office skills are essential; experience in manufacturing is preferred.

Qualifications

• Bachelor’s degree in an Engineering discipline.
• Experience in automotive/manufacturing sectors preferred.
• Minimum 5 years of professional experience.
• Experience in a CEO/General Manager’s Office or executive coordination.
• Ability to analyze technical discussions and identify critical issues.
• Strong planning, organization, and follow-up skills.
• Excellent English communication, both written and spoken.

Responsibilities

• Coordinate strategic, operational, and managerial processes reporting to the CEO.
• Attend and follow up meetings involving the CEO with deadlines and responsible parties.
• Document meeting outcomes and report critical matters to the CEO.
• Coordinate with executives and departments to ensure timely completion of actions.
• Monitor progress of strategic projects and corporate priorities.
• Prepare briefing notes, summaries, analyses, and presentations for the CEO.
• Translate technical discussions into concise executive reports.
• Support management of the CEO’s business plan and agenda.
• Monitor implementation of decisions and report progress.
• Maintain confidentiality and professional representation across CEO Office activities.

Skills

Executive coordination

Strategic reporting

Project management

Strong business perspective

English proficiency

MS Office (Excel, PowerPoint)

Confidentiality

Cross-functional collaboration

Education

Bachelor's degree in Engineering

Tools

MS Office

Microsoft Excel

PowerPoint

Job description

About Us

Itameks is one of the top three manufacturers in Europe of automotive interior floor components. As a supplier to 23 global OEM/OES brands, the company holds the IATF 16949 quality certification. Our headquarters are located in Seyrantepe, İstanbul, with production facilities in the Free Trade Zone in Tuzla, İstanbul, and a new global production site currently being established.

The continuous growth of our company is driven by the performance and engagement of our employees. Our success is built on the personal development of each employee, our team spirit, and both individual and collective achievements. Our employees act in line with our company culture, take initiative, assume responsibility, and transform challenges into opportunities.

Key Responsibilities

• Supporting the coordination of the company’s strategic, operational, and managerial processes, reporting directly to the CEO,
• Attending management, production, technical, operational, and strategic meetings involving the CEO, and following up on decisions, action items, responsible parties, and deadlines,
• Documenting meeting outcomes and reporting critical matters, risks, delays, and issues requiring management decisions to the CEO,
• Coordinating with executives reporting directly to the CEO and relevant departments to ensure that agreed actions are completed on time,
• Monitoring the progress of strategic projects, investments, corporate priorities, and critical business plans led by the CEO,
• Preparing pre-meeting briefing notes, executive summaries, analyses, reports, and presentations for the CEO,
• Analyzing technical and operational matters and translating them into concise, clear, action- and decision-oriented executive reports,
• Supporting the effective management of the CEO’s business plan, meeting agenda, and priorities,
• Regularly monitoring the implementation of management decisions and reporting on their progress and outcomes,
• Maintaining the highest standards of confidentiality, professional representation, and corporate communication across all CEO Office activities.

Qualifications

• Bachelor’s degree in an Engineering discipline,
• Preferably experienced in automotive, manufacturing, machinery, metal, defense, electronics, or similar industrial sectors,
• Preferably at least 5 years of professional experience,
• Experience in a CEO/General Manager’s Office, executive coordination, project management, strategy, Human Resources, or similar functions,
• Strong business perspective with the ability to understand manufacturing processes, technical terminology, factory organizations, and project management principles,
• Ability to analyze technical and operational discussions and identify critical issues, risks, decisions, and required actions,
• Strong planning, organization, coordination, and follow-up skills,
• Strong analytical thinking and problem-solving capabilities,
• Proficiency in MS Office applications, particularly Microsoft Excel and PowerPoint,
• Strong executive-level reporting, analysis, and presentation skills,
• Advanced proficiency in English, with the ability to communicate effectively in meetings and written correspondence conducted in English,
• Strong professional communication and representation skills, with the ability to work effectively with senior management and cross-functional teams,
• Ability to prioritize effectively in a fast-paced and dynamic environment while managing multiple processes simultaneously,
• Proactive, solution- and results-oriented, with the confidence to challenge issues when necessary and escalating risks and delays to management,
• High sense of responsibility, strong follow-up discipline, and a high level of confidentiality,
• Eager to learn and develop, with a collaborative and team-oriented mindset.