Accounting jobs in United States

Job title: Sales Coordinator (Sales Department)

Salary: SGD 2,400 - 3,300

Reference ID: 37103

Our client is a leading Japanese MNC company that specialises in the supply of tools and equipment. They are currently looking for a Sales Coordinator to assist their Sales team!

Department: Sales

• Ensure accuracy and timeliness of all data uploaded to the customer portal
• Monitor shipment and invoice status to support smooth transaction flow
• Liaise with internal departments (sales, logistics, accounting) to meet customer requirements
• Maintain confidentiality and professionalism when handling customer information
• Provide administrative support during customer visits or reviews
• Escalate any delay or abnormal situation to the sales team promptly

• Handle all administrative including quotation, PO, and delivery tracking
• Upload and maintain data on customer portal systems, e.g. inventory control system
• Support internal processes, e.g. prepare documents, track findings, etc.
• Maintain records and filing of project or order‑related information
• Perform shipment coordination, including creating and tracking Delivery Orders and Invoices in our internal system
• Monitor shipment status with the logistics team and forwarders
• Proactive coordination with Japan HQ for orders
• Proactively manage the "Forecast - Quotation - PO - Machine Specification - Purchase Specification" workflow, identifying and resolving any discrepancies to ensure alignment across all documents.
• Follow up on the customer's PO
• Follow up on actions required from meetings
• Execute the full product order workflow, including DPR (Document Preparation Request) issuance, necessary follow‑up, Purchase Order (PO) confirmation, and final shipment arrangement.

• AWS
• Fixed Bonus (Up to an equivalent of 1 month) in March
• Variable Bonus (Depends on Business Performance)
• Annual Leave: 1st year - 14 days, 2nd year - 15 days, 3rd year - 16 days, 4th year - 18 days, 5th year - 21 days. Up to a maximum of 21 days and staff is able to bring forward a max of 14 days
• Medical Leave: 14 days
• Medical Insurance: Panel clinics etc.
• Transport Allowance: SGD 150
• Company Cab Card (Full access to all comfort taxis)
• Dental Benefits: SGD 800/year
• Specialist Outpatient: SGD 1,000/year

(Must)

• 2 years of Sales Coordinator experience, including handling PO in the Manufacturing or similar industry
• Comfortable with learning and using customer online portals/vendor systems
• Basic understanding of internal audit control and documentation procedures
• Proficient in Microsoft office (MS Word, Excel, Powerpoint)
• Fluent in English and Mandarin to liaise with English and Mandarin‑speaking customers

We regret that only shortlisted candidates will be notified.