Workshop Admin

Private Advertiser; Singapore; On-site; SGD 28,000 - 37,000; Full time

Job summary

Private Advertiser in Singapore is seeking an Administrative Assistant to support workshop operations. The role involves preparing and filing documents, updating records, data entry, and producing basic reports to support daily activities.

You will coordinate with mechanics, drivers, and vendors, manage stationery and inventory records, and assist with attendance and timekeeping. Strong organization and basic IT skills are essential for success in this hands-on environment.

Qualifications

• Minimum secondary school education or equivalent.
• Basic computer skills with Word, Excel, and Outlook.
• Able to communicate and work well with operational staff.
• Organized, responsible, and willing to learn.
• Experience in construction, logistics, transport, or workshop environments is an advantage but not required.

Responsibilities

• Assist in preparing and filing workshop documents and records.
• Update maintenance, repair, and equipment service records.
• Enter data into spreadsheets and company systems.
• Prepare work orders, checklists, and basic reports as instructed.
• Monitor office and workshop stationery supplies.
• Assist in tracking spare parts and inventory records.
• Coordinate with mechanics, drivers, operators, and vendors on administrative matters.
• Assist with staff attendance, time sheets, and overtime records.
• Handle document filing, scanning, photocopying, and general clerical duties.
• Perform any other administrative duties assigned by the Workshop Supervisor or Manager.

Skills

Communication

Organizational skills

Willingness to learn

Education

Secondary education or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Key Responsibilities

• Assist in preparing and filing workshop documents and records.

• Update maintenance, repair, and equipment service records.

• Enter data into spreadsheets and company systems.

• Prepare work orders, checklists, and basic reports as instructed.

• Monitor office and workshop stationery supplies.

• Assist in tracking spare parts and inventory records.

• Coordinate with mechanics, drivers, operators, and vendors on administrative matters.

• Assist with staff attendance, time sheets, and overtime records.

• Handle document filing, scanning, photocopying, and general clerical duties.

• Perform any other administrative duties assigned by the Workshop Supervisor or Manager.

Requirements

• Minimum secondary school education or equivalent.

• Basic computer skills (Microsoft Word, Excel, Outlook).

• Able to communicate and work well with operational staff.

• Organized, responsible, and willing to learn.

• Experience in construction, logistics, transport, or workshop environments is an advantage but not required.