Workshop Admin

UNITED E & P PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

UNITED E & P PTE. LTD. is seeking a detail-oriented Administrative Assistant to support daily workshop operations in Singapore. You will manage records, coordinate with workshop staff and suppliers, and help ensure compliance with vehicle documentation and permits.

The ideal candidate has strong communication, is proficient in Microsoft Office, and can keep accurate records. Experience in construction, engineering, automotive, or workshop environments is advantageous.

Qualifications

• Good communication and coordination skills.
• Proficient in Microsoft Office.
• Organised with ability to maintain accurate records.
• Basic knowledge of workshop operations, machinery and vehicle documentation.
• Preferably 1–2 years of administrative experience.

Responsibilities

• Provide daily administrative support to workshop operations.
• Maintain records of company vehicles, machinery, equipment and tools.
• Monitor road tax, insurance, inspections, permits and licence expiry dates.
• Prepare purchase requisitions and coordinate the purchase of spare parts and workshop supplies.
• Maintain repair, servicing and preventive maintenance records.
• Coordinate servicing and repair schedules with workshop personnel and external vendors.
• Check and process invoices, delivery orders, quotations and supporting documents.
• Keep track of spare-parts inventory and update stock records.
• Prepare workshop reports, timesheets and other required documentation.
• Perform other administrative duties assigned by the Workshop Manager or Management.

Skills

Communication

Coordination

Organisational skills

Record keeping

Workshop operations knowledge

Tools

Microsoft Office

Vehicle documentation

Job description

Skills:

Good communication and coordination skills; proficient in Microsoft Office; organised and able to maintain accurate records; basic knowledge of workshop operations, machinery and vehicle documentation.

Experience:

Preferably 1–2 years of administrative experience. Experience in a construction, engineering, automotive or workshop environment will be an advantage.

Areas of Responsibilities:

• Provide daily administrative support to workshop operations.
• Maintain records of company vehicles, machinery, equipment and tools.
• Monitor road tax, insurance, inspections, permits and licence expiry dates.
• Prepare purchase requisitions and coordinate the purchase of spare parts and workshop supplies.
• Maintain repair, servicing and preventive maintenance records.
• Coordinate servicing and repair schedules with workshop personnel and external vendors.
• Check and process invoices, delivery orders, quotations and supporting documents.
• Keep track of spare-parts inventory and update stock records.
• Prepare workshop reports, timesheets and other required documentation.
• Perform other administrative duties assigned by the Workshop Manager or Management.