Senior Admin

KOK TONG TRANSPORT & ENGINEERING WORKS PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

KOK TONG TRANSPORT & ENGINEERING WORKS PTE LTD is seeking a seasoned administrator/operations coordinator to oversee daily admin activities and ensure proper documentation in our Singapore workshop. You will coordinate across departments, monitor productivity and inventory, and streamline procurement processes to meet delivery timelines.

The role requires a Bachelor’s degree and at least five years in administrative or operations roles, with knowledge of heavy vehicles, machinery and spare parts

Qualifications

• Bachelor's Degree in any discipline.
• Min. 5 years of relevant administrative or operations experience.
• Knowledge of heavy vehicles, machinery and spare parts is an added advantage.
• Strong organizational and problem-solving skills, with the ability to manage multiple priorities proactively and work independently.

Responsibilities

• Oversee daily administrative activities and ensure proper documentation.
• Coordinate internal communications and administrative matters across departments.
• Coordinate administrative and operational matters related to workshop activities.
• Assist in monitoring workshop productivity, turnaround time and operational issues.
• Coordinate regular stock counts and reconciliation.
• Monitor inventory levels and implement inventory control procedures.
• Ensure proper organization and documentation of warehouse activities.
• Streamline purchasing workflows from requisition to final delivery.
• Monitor procurement cycle times and resolve administrative bottlenecks.
• Ensure procurement activities comply with company policies, procedures and internal controls.
• Coordinate across departments to ensure required parts and materials are available on time.
• Monitor progress and follow up on outstanding matters across relevant departments.
• Perform adhoc duties as assigned by supervisor or Management.

Skills

Strong organizational skills

Problem-solving

Multi-tasking

Independent work

Education

Bachelor's degree

Job description

Job Description

• Oversee daily administrative activities and ensure proper documentation
• Coordinate internal communications and administrative matters across departments
• Coordinate administrative and operational matters related to workshop activities
• Assist in monitoring workshop productivity, turnaround time and operational issues
• Coordinate regular stock counts and reconciliation
• Monitor inventory levels and implement inventory control procedures
• Ensure proper organization and documentation of warehouse activities
• Streamline purchasing workflows from requisition to final delivery
• Monitor procurement cycle times and resolve administrative bottlenecks
• Ensure procurement activities comply with company policies, procedures and internal controls
• Coordinate across departments to ensure required parts and materials are available on time
• Monitor progress and follow up on outstanding matters across relevant departments
• Perform adhoc duties as assigned by supervisor or Management

Requirements

• Bachelor's Degree in any discipline
• Min. 5 years of relevant administrative or operations experience is preferred
• Knowledge of heavy vehicles, machinery and spare parts is an added advantage
• Strong organizational and problem-solving skills, with the ability to manage multiple priorities proactively and work independently