WAREHOUSE & ADMINISTRATIVE ASSISTANT @ Pasir Ris

MINERVA WORKS PRIVATE LIMITED; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

MINERVA WORKS PRIVATE LIMITED is seeking a responsible Warehouse & Administrative Assistant to support daily warehouse operations and administrative activities. The role requires an organized, detail-oriented person who can coordinate paperwork, stock control, logistics arrangements, packaging activities, and communication with vendors and suppliers to ensure smooth daily operations.

The position involves handling administrative tasks, inventory checks, packing, labeling, and coordinating

Qualifications

• Minimum secondary education, diploma, or relevant working experience.
• Good communication and coordination skills.
• Ability to multitask between warehouse and office work.

Responsibilities

• Handle daily administrative and documentation work assigned by management
• Prepare, organize, and maintain filing of delivery orders, invoices, purchase records, service reports, and other operational documents
• Update records accurately in internal systems and spreadsheets
• Monitor inventory level and maintain accurate stock records
• Receive incoming goods and verify quantity and condition against delivery documents
• Arrange proper storage and labeling of materials, spare parts, and equipment
• Prepare packing, labeling, and outgoing shipment arrangements
• Coordinate deliveries, collections, and shipment schedules
• Liaise with courier companies, transport providers, and logistics partners
• Assist internal departments with material preparation and administrative support
• Perform ad hoc duties assigned by management

Skills

Communication skills

Coordination skills

Multitasking

Follow-up

Positive attitude

Education

Secondary education

Diploma

Job description

We are looking for a responsible and hands-on Warehouse & Administrative Assistant to support daily warehouse operations and administrative activities. The role requires an organized, detail-oriented person who can coordinate paperwork, stock control, logistics arrangements, packaging activities, and communication with vendors and suppliers to ensure smooth daily operations.

Key Responsibilities

Administrative Support

• Handle daily administrative and documentation work assigned by management
• Prepare, organize, and maintain filing of delivery orders, invoices, purchase records, service reports, and other operational documents
• Update records accurately in internal systems and spreadsheets

Warehouse Operations

• Monitor inventory level and maintain accurate stock records
• Receive incoming goods and verify quantity and condition against delivery documents
• Arrange proper storage and labeling of materials, spare parts, and equipment
• Prepare packing, labeling, and outgoing shipment arrangements
• Support loading and unloading activities when required
• Maintain warehouse cleanliness, orderliness, and material arrangement

Logistics Coordination

• Coordinate deliveries, collections, and shipment schedules
• Liaise with courier companies, transport providers, and logistics partners
• Track shipment status and follow up on delivery schedules

General Support

• Assist internal departments with material preparation and administrative support
• Perform ad hoc duties assigned by management

Requirements

• Minimum secondary education, diploma, or relevant working experience
• Good communication and coordination skills

Preferred Qualities

• Able to multitask between warehouse and office work
• Good follow-up ability
• Positive working attitude

Work Day: 5 Days (Monday to Friday)

Working Time: 8.30am to 6pm