Senior Warehouse Administrative Assistant

BEST DENKI (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 28,000 - 29,000; Full time

Benefits offered by this job

Attendance Allowance

Job summary

BEST DENKI (SINGAPORE) PTE. LTD. seeks a Senior Warehouse Administrative Assistant to provide clerical and administrative support for smooth warehouse operations.

You will handle filing, invoicing, NAV data entry, email dispatches, and liaison with internal teams and vendors, ensuring accuracy and timeliness in every task. The role requires 2+ years in warehouse/admin, strong MS Office skills, and the ability to multitask under pressure; Saturday and public holiday work is required.

Qualifications

• Minimum 2 years of administrative experience in warehouse/logistics.
• Proficient in Microsoft Office (Word, Excel).
• Strong organizational skills and attention to detail.
• Ability to multitask and work under pressure.
• Able to work Saturdays and public holidays.

Responsibilities

• Organise, print, and file delivery orders, sales invoices, and billing receipts.
• Post purchase orders, sales invoices, delivery orders and inventory transfers into NAV.
• Generate daily warehouse emails, dispatch manifests, reports and other written documents.
• Handle email correspondence and phone queries from other departments, suppliers and third-party vendors.
• Document and file warehouse health, safety, and equipment maintenance records to ensure compliance with Singapore laws and company standards.
• Track outbound deliveries to retail stores or customers and proactively update managers on delays.
• Manage and record product identifiers, such as warranty documentation, serial numbers, and batch codes.
• Perform ad-hoc duties as assigned by managers and officers.

Skills

Multitasking

Attention to detail

Team player

Ability to work under pressure

Tools

Microsoft Office (Word, Excel)

Job description

As a senior warehouse administrative assistant, you will be responsible for providing clerical and administrative support to ensure the smooth running of warehouse operations.

Job Duties and Responsibilities:

• Organise, print, and file delivery orders, sales invoices, and billing receipts.
• Post purchase orders, sales invoices, delivery orders and inventory transfers into the company's NAV platform accurately
• Generate daily warehouse emails, dispatch manifests, reports and other written documents
• Handle email correspondence and phone queries from other departments within the company, suppliers and third-party vendors.
• Document and file warehouse health, safety, and equipment maintenance records to ensure compliance with Singapore laws and company standards.
• Track outbound deliveries to retail stores or customers and proactively update managers and officers on delays or logistical bottlenecks faced
• Manage and record specific product identifiers, such as warranty documentation, serial numbers, and batch codes for items entering and exiting the warehouse.
• Perform ad-hoc duties as assigned by managers and officers.

Requirements:

• Able to multitask and work under pressure in a fast-paced environment.
• Able to work on Saturdays and public holidays.
• Attention to detail and good organisational skills.
• Well-versed in Microsoft Office (Word, Excel, etc.).
• Able to work independently and be a good team player.
• At least 2 years of working experience as an administrative assistant in the Warehouse and Logistics sector

Work Schedule:

The staff is required to perform the following working shifts:

• Normal Working Hours: 9.30 am to 6.30 pm(1 hour lunch break)
• 6 off days per month (two Saturdays and four Sundays as off days)
• There will be a day off in lieu if one works on a public holiday.

Salary and Allowances:

• Basic salary for full-time: $2500to $2600, depending on experience
• Attendance Allowance forfull-time (After Confirmation): $60

Other details:

• Probation Period: 3 months
• Annual Leave if worked for a complete calendar year: 10 days(Job Grade SG2)