Senior Warehouse Administrative Assistant

Best Denki; Singapore; On-site; SGD 28,000 - 29,000; Full time

Job summary

Best Denki in Singapore is seeking a senior warehouse administrative assistant to provide clerical and administrative support for smooth warehouse operations. The role involves organizing orders, invoicing, data entry into NAV, and generating daily dispatch documents.

You will handle emails and calls from internal teams and suppliers while maintaining health, safety, and equipment records to comply with local laws and company standards.

Qualifications

• Proficient in Microsoft Word, Excel, and other Office apps.
• Excellent attention to detail and accuracy in documentation.
• Strong organisational skills and ability to prioritise tasks.

Responsibilities

• Organise, print, and file delivery orders, invoices, and receipts.
• Enter orders and transfers into NAV platform accurately.
• Generate daily warehouse emails, reports and dispatch documents.
• Manage email/phone queries from internal teams, suppliers, and vendors.
• Record warehouse health, safety, and maintenance logs to comply with laws and standards.
• Track outbound deliveries and update management on delays.

Skills

Microsoft Office

Attention to detail

Organisational skills

Team player

Independent worker

Multitasking

Tools

NAV platform

Job description

As a senior warehouse administrative assistant, you will be responsible for providing clerical and administrative support to ensure the smooth running of warehouse operations.

Job Duties and Responsibilities:

• Organise, print, and file delivery orders, sales invoices, and billing receipts.
• Post purchase orders, sales invoices, delivery orders and inventory transfers into the company’s NAV platform accurately
• Generate daily warehouse emails, dispatch manifests, reports and other written documents
• Handle email correspondence and phone queries from other departments within the company, suppliers and third-party vendors.
• Document and file warehouse health, safety, and equipment maintenance records to ensure compliance with Singapore laws and company standards.
• Track outbound deliveries to retail stores or customers and proactively update managers and officers on delays or logistical bottlenecks faced
• Manage and record specific product identifiers, such as warranty documentation, serial numbers, and batch codes for items entering and exiting the warehouse.
• Perform ad-hoc duties as assigned by managers and officers.

Requirements:

• Able to multitask and work under pressure in a fast-paced environment.
• Able to work on Saturdays and public holidays.
• Attention to detail and good organisational skills.
• Well-versed in Microsoft Office (Word, Excel, etc.).
• Able to work independently and be a good team player.
• At least 2 years of working experience as an administrative assistant in the Warehouse and Logistics sector

Work Schedule:

The staff is required to perform the following working shifts:

• Normal Working Hours: 9.30 am to 6.30 pm(1 hour lunch break)
• 6 off days per month (two Saturdays and four Sundays as off days)
• There will be a day off in lieu if one works on a public holiday.

Salary and Allowances:

• Basic salary for full-time: $2500to $2600, depending on experience
• Attendance Allowance forfull-time (After Confirmation): $60

Other details:

• Probation Period: 3 months
• Annual Leave if worked for a complete calendar year: 10 days(Job Grade SG2)