Warehouse Admin Assistant

PHARMAZEN MEDICALS PTE LTD; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

PHARMAZEN MEDICALS PTE LTD is seeking a warehouse professional to manage receiving, delivery coordination, and admin tasks in Singapore. You will liaise with suppliers and the supply chain team to ensure accurate matching of DOs/POs and timely stock updates.

The role requires 3 years of warehouse experience, a logistics-related qualification, and familiarity with ERP systems like Navision or SAP. Strong organizational and teamwork skills are essential.

Qualifications

• GCE O'Level or Diploma in logistics or supply chain management.
• At least 3 years of warehouse work experience.
• ERP software experience with Navision or SAP is an advantage.
• Initiative to understand workflows and processes for efficiency.
• Strong organizational and follow-up skills; good interpersonal abilities.

Responsibilities

• Receive goods and track deliveries with suppliers and the supply chain team.
• Provide admin and accounts support.
• Prepare delivery orders and arrange job deliveries.
• Verify goods against PO/DO and note discrepancies.
• Conduct monthly stock takes and maintain documentation.
• General data entry and filing as needed.
• Ensure proper storage security and follow-up on outstanding orders.

Skills

Teamwork

Organizational skills

Attention to detail

Interpersonal skills

Education

GCE O'Level or Diploma in logistics or supply chain management

Tools

Navision

SAP

Job description

Job Responsibilities

• Receive goods, track deliveries, and liaise with suppliers and supply chain team.
• Provide support to the admin and accounts .
• Assist in printing out orders for packers.
• Prepare delivery orders and arrange job deliveries.
• Compile the vendor invoices & accurately match it against corresponding delivery orders (DO) & purchase orders (PO).
• Generate sales invoice and key in vendor invoices into the system. Prepare and assist in monthly stock takes.
• General administrative duties but not limited to data entry, filing only.
• Check and verifies all goods/merchandises are received in good condition and quality, also ensuring that the quantity of goods/merchandises received are in accordance with PO, match unit price vs the specification accordance against the PO.
• Ensure that all goods/merchandises received or rejected goods/merchandises are properly documented and accounted for.
• Account for any discrepancies in the physical inventories and advise in-charge of any material differences.
• Implement proper control in maintain security of all storage area
• Follow up on any outstanding orders for goods that have not been received and follow the protocols of reporting outstanding orders
• Any other ad-hoc duties as assigned by direct supervisor.

Job Requirements

• Candidate must possess at least a GCE "O' Level or Diploma in logistics or supply chain management.
• Preferably at least 3 years of work experience in warehouse .
• Working knowledge of ERP software like Navision or SAP is an advantage.
• Possess initiative to understand work flows and processes in order to work efficiently and effectively.
• Ability to work as a group and individual with effective organizational and follow-up skills.
• Good interpersonal skills and able to interact with all levels, internally and externally in a professional and responsive manner.