Visa Specialist (Contract)

TECHTIFY PTE. LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

TECHTIFY PTE. LTD. seeks a Visa/Global Mobility specialist in Singapore to manage work, travel, and dependent visas for key clients and personnel.

You will coordinate document preparation, submission, and end-to-end progress tracking, liaising with global service providers and internal teams to ensure timely renewals and regulatory compliance. The role requires 2–3 years of visa-related experience, fluency in Chinese, and experience with multinational deployments.

Qualifications

• 2–3 years of relevant experience in Visa, Immigration, Global Mobility, or HR Operations.
• Fluent Chinese is a must to liaise with Chinese counterparts.
• In-house experience at multinational companies expanding internationally with third-party visa vendors.
• Familiarity with common visa types (e.g., work, travel, dependent visas).
• Experience managing cross-border visa cases with multiple applications and deadlines.

Responsibilities

• Manage visa requirements for key clients and personnel, coordinating document prep, submission, and progress tracking.
• Maintain records of visas and expiry dates; set up expiration alerts; coordinate renewals and modifications.
• Ensure continuous validity of work visas.
• Liaise with visa, immigration, and related service providers across countries and regions.
• Coordinate requirements, documentation, timelines, and issue resolution for applications.
• Monitor vendor service quality and delivery efficiency.
• Support clients with urgent visa needs and identify potential risks.
• Coordinate internal and external resources to resolve issues.
• Stay updated on visa/immigration policy changes and communicate requirements and risks.
• Maintain organized visa documentation and records.

Skills

Visa coordination

Chinese fluency

Job description

About the role

Manage visa requirements for key clients and relevant personnel—including work visas, travel visas, and dependent/accompanying visas—by coordinating document preparation, application submission, and end-to-end progress tracking. Liaise with visa, immigration, and related service providers across various countries and regions; coordinate application requirements, documentation, processing timelines, and issue resolution; and continuously monitor vendor service quality and delivery efficiency. Support key clients with urgent or special visa requirements; promptly identify potential risks; and coordinate internal and external resources to facilitate problem resolution.

Key responsibilities

• Manage visa requirements for key clients and relevant personnel, including work visas, travel visas, and dependent/accompanying visas, by coordinating document preparation, application submission, and end-to-end progress tracking


• Maintain records of existing work visas and their validity periods; establish an expiration alert system; proactively coordinate with relevant personnel and third-party vendors to facilitate renewals and modifications


• Ensure the continuous validity of work visas


• Liaise with visa, immigration, and related service providers across various countries and regions


• Coordinate application requirements, documentation, processing timelines, and issue resolution


• Continuously monitor vendor service quality and delivery efficiency


• Support key clients with urgent or special visa requirements; promptly identify potential risks


• Coordinate internal and external resources to facilitate problem resolution


• Stay abreast of changes in visa and immigration policies across various countries and regions; timely communicate relevant processing requirements and risks


• Maintain organized management of visa documentation and records

About you

• 2–3 years of relevant experience in Visa, Immigration, Global Mobility, or HR Operations


• Fluent Chinese is a must to liaise with Chinese counterparts


• In-house experience at companies expanding internationally or multinational corporations, specifically involving the management of and coordination with third-party visa/immigration vendors


• Familiarity with common visa types (e.g., work visas, travel visas, dependent visas)


• Experience managing cross-border visa cases, with the ability to track multiple applications and deadlines simultaneously