Transfer Agency Executive

PORTCULLIS TRUST (SINGAPORE) LTD; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Portcullis Trust (Singapore) Ltd invites applications for a Transfer Agency Executive to join our wealth management team. You will review trade instructions, maintain investor data, and ensure KYC/AML compliance, FATCA/CRS checks, and timely responses to queries from Fund Managers and Investors.

The role requires strong MS Office skills, excellent communication, and a degree. You will liaise with investors and managers, and participate in client onboarding and operational reviews to ensure

Qualifications

• MS Office proficiency including Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational, time management, planning and coordination abilities.
• Diligent and meticulous with an eye for detail.
• Ability to work to tight deadlines.
• Proactive and able to work independently and as part of a team.
• Positive attitude and commitment to excellence.
• Polytechnic or University degree holder.

Responsibilities

• Review and verify trade instructions such as subscriptions, redemptions, transfers and switches.
• Update investor details and transactions into the transfer agency system.
• Review KYC, AML and due diligence documentation for accuracy and completeness.
• Review information for FATCA and CRS.
• Liaise with investors and investment managers.
• Attend to and respond to Fund Managers and Investors’ queries promptly.
• Review and provide operational comments on Funds’ Memorandum for clarity and compliance.
• Perform walk-throughs with new clients on transfer agency procedures and deliverables before launch of the Fund.

Skills

MS Office

Communication skills

Organizational skills

Attention to detail

Deadline management

Team player

Proactive

University degree

Education

Polytechnic or University degree

Tools

MS Office Suite

Job description

Join Portcullis as a Transfer Agency Executive

Portcullis is one of Asia’s largest independent provider of Trust, Fund, and Family Office services, with over 40 years of experience supporting high net worth individuals, family offices, and investment professionals across regulated jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience,and efficiency.

We are now inviting passionate individuals to join our dynamic team as a Transfer Agency Executive.

In this role, your main responsibilities will be:

• Review and verify trade instructions eg. Subscriptions, redemptions, transfers and switches.

• Update investor details and transactions into the transfer agency system.

• Review Know Your Client (KYC), anti-money laundering (AML) and due diligence documentation of investors for accuracy and completeness.

• Review information for FATCA and CRS.

• Liaise with investors and investment managers.

• Attend to and ensure timely responses to Fund Managers and Investors’ queries.

• Review and provide operational comments on Operational Memorandum of the Funds, ensuring clarity and compliance.

• Perform walk-throughs with new clients on transfer agency procedures and service deliverables before the start of the Fund’s initial launch.

We are looking for candidates who meet the following criteria:

• Excellent working knowledge of MS Office suite including Word, Excel and PowerPoint.

• Strong written & verbal communication skills.

• Excellent organisational, time management, planning and co-ordination skills.

• Diligent and meticulous with an eye for detail.

• Ability to work to tight deadlines.

• Proactive and able to work independently and as part of a team.

• Positive attitude and strong commitment to excellence.

• Polytechnic or University degree holder.

Why Portcullis?

• Be part of a legacy of trust and innovation spanning over 40 years

• Join a team that is committed to professional excellence and client success

• Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Transfer Agency career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.