Trading Specialist (Coal) - 6 months contract

Aryan-Solutions-Pte.-Ltd.; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

Aryan-Solutions-Pte.-Ltd. in Singapore seeks an experienced logistics professional to support shipment operation activities related to coal importation, including contract management, planning, documentation, and coordination with internal and external stakeholders.

Responsibilities include drafting contracts, handling LC drafts, vessel nomination, shipment execution, and ensuring timely invoicing and payment.

Qualifications

• Minimum 2–3 years’ experience in a trading business (specialist) or 7 years (manager).
• Familiar with Import/Export procedures and INCOTERMS.
• Knowledge of GAFTA is advantageous.

Responsibilities

• Draft purchase and sale contract templates to expedite issuance.
• Review C/P terms against sale contracts for alignment.
• Execute shipments including stock and laycan planning.
• Prepare LC drafts and ensure clean presentation of documents.
• Coordinate with finance for LC issuance.
• Prepare shipping documents: bill of lading, packing list, COO, COA, COW.
• Nominate vessels and monitor movements; update buyers.
• Liaise with accounts to process invoices and documents for payment.
• Ensure timely settlement of receivables and payment incl. freight.
• Maintain the operational database and support reporting.
• Support working capital management and cash flow requirements.
• Identify risks and opportunities; collaborate with internal and external stakeholders.

Skills

Import/Export procedures

Incoterms

International trade

GAFTA

Contract management

Education

Diploma/Degree in Business or related discipline

Job description

Job Objective:

Provide support for shipment operation activities related to coal importation. This may include contract management, shipment planning, logistics and documentation, and coordinates with internal and external stakeholders on pertinent commercial and operational requirements.

Key Duties and Responsibilities:

• Draft purchase and sale contract templates that help the team expedite contract issuance upon deal confirmation.
• Reviews and compares C/P terms to sale contract terms, ensure contractual terms are aligned.
• Execute shipments including stock planning, laycan planning, shipping advice, insurance declaration, load port / discharge port agent appointment
• Prepare Letter of Credit draft according to the contract terms and ensure full operative letters of credit are in place and in control of clean presentation of documents.
• Liaise with finance department on the issuance of the LC.
• Manage the full spectrum of shipping documents preparation of bill of lading draft, packing list, COO, COA, COW, and invoicing.
• Vessel Nomination, follow up on vessel movement and update buyer
• Liaising with account department to prepare, monitor and verify invoices and documents for payment.
• Ensure timely and accurate settlement of accounts receivable and payment including freight invoice and laytime etc.,
• Maintain the database of operational information on a daily basis for analysis and reporting purposes.
• Support working capital management and cash flow requirements.
• Proactively foresee and highlight opportunities and risks/ exposure within the business.
• Evaluate/Analyze current procurement activities and suggest process improvements to increase productivity.
• Collaborate with team members and build productive and good working relationships with internal and external stakeholders.

OTHER TASKS:

• Actively participate in all company programs and activities under quality improvement, safety &
• security, sustainability, corporate social responsibility, risk management etc.
• Performs other tasks as may be assigned by the immediate superior.

Minimum Qualifications and Requirements

Education:

• Diploma/Degree in Business or a related discipline.

Experience:

• Minimum of 2- 3 years’ experience (specialist), 7 years (manager) in a Trading business
• Working knowledge of Import/Export procedures, INCOTERMS, and International Trade
• Familiar with documentation and order processing, a good understanding of procurement practices and procedures
• Knowledge of GAFTA will be an advantage