Trade Operations Executive

NANSHAN ALUMINIUM SINGAPORE CO. PTE. LTD.; Singapore; On-site; SGD 55,000 - 90,000; Full time

Job summary

NANSHAN ALUMINIUM SINGAPORE CO. PTE. LTD. is seeking a Trade Operations Executive to manage end-to-end international trade operations, including bulk vessel shipments, ISO-tank containers, drums and IBC packaging. You will oversee shipping documentation, logistics coordination and regulatory compliance.

The role requires hands-on experience with L/C and trade finance, strong coordination with customers, banks and suppliers, and attention to detail for accurate records and reporting.

Qualifications

• Bachelor’s Degree or Diploma in Logistics, Business/Supply Chain Management, Maritime Studies, or related field.
• 2–3 years of experience in trade operations, shipping or logistics.
• Experience with bulk vessel shipments, ISO-tanks, drums and IBC packaging.
• Hands-on import/export documentation and customs processes.
• Experience with L/C and trade finance documentation.
• Knowledge of incoterms and international shipping practices.

Responsibilities

• Coordinate and monitor import/export shipments end-to-end.
• Arrange bookings with lines, forwarders, and logistic providers.
• Prepare shipping documents: CI, B/L, COO, COA, Insurance certificates.
• Ensure compliance with import/export regulations and incoterms.
• Coordinate with banks and customers on L/C negotiation and documents.
• Maintain shipment records and operational reports.
• Serve as primary contact for customers on status and docs.

Skills

Logistics

Trade operations

Shipping coordination

Documentation

Incoterms

L/C & trade finance

Regulatory compliance

Stakeholder management

Multitasking

Education

Bachelor's Degree or Diploma in Logistics/SCM/Maritime

Job description

The Trade Operations Executive is responsible for managing and coordinating end-to-end international trade operations involving bulk vessel shipments, ISO-tank containers, drums, and IBC (Intermediate Bulk Container) packaging. The role ensures seamless execution of export/import transactions, shipping documentation, logistics coordination, regulatory compliance, and trade finance activities, including the handling of Letters of Credit (L/C)

Key Responsibilities

Trade and Shipping Operations:

• Coordinate and monitor import and export shipments via bulk vessels, containers, ISO-tanks, drums and IBC packaging.
• Arrange bookings with shipping lines, vessel operators, freight forwarders and logistic service providers.
• Track shipment schedules and ensure timely cargo loading, discharge and delivery.
• Liaise with customers, vendors and shipping agents to ensure a smooth cargo movement.
• Monitor inventory and packaging requirements to support shipment planning.

Documentation and Compliance:

• Prepare and verify import and export documentation, including:
• Commercial Invoices (CI), Packing List, Bills of Lading (B/L), Certificates of Origin (COO), Certificates of Analysis (COA), Insurance Certificates (for CIF shipments), Dangerous Goods Declarations (if applicable)
• Ensure compliance with internation trade regulations, customs requirements, and incoterms.
• Maintain accurate shipment records and operational reports.

Letter of Credit (L/C) and Trade Finance:

• Review and interpret L/C terms and conditions.
• Ensure all shipping documents comply with L/C requirements to avoid discrepancies.
• Coordinate with banks, customers, and internal stakeholders regarding L/C negotiation and document presentation.
• Prepare and submit L/C documentation within stipulated deadlines.
• Support collections, bank guarantees, documentary collections, and other trade finance instruments.
• Monitor payment status and resolve discrepancies related to trade documentation.

Customer and Stakeholder Management:

• Serve as primary contact for customers regarding shipment status and documentation.
• Coordinate with sales and finance teams to ensure efficient order execution.
• Address operational issues, shipment delays and customer enquiries on shipment status promptly.

Operational Risk Management:

• Monitor vessel schedules, freight costs, demurrage, detention, and port-related charges.
• Identify operational risks and propose corrective actions.
• Ensure compliance with company policies, HSE standards, and regulatory requirements.

Position Requirements

• Bachelor’s Degree or Diploma in Logistics, Business/Supply Chain Management, Maritime Studies, or related field.
• At least 2 - 3 years of experience in trade operations, shipping, logistics, or commodity trading.
• Experience handling bulk vessel shipments, ISO-tanks, drums and IBC packaging.
• Practical experience in import/export documentation and customs processes.
• Hands-on experience with L/C and trade finance documentation.
• Experience in chemical, petrochemical, or other commodity trading industries.
• Strong knowledge of international shipping practices and incoterms.
• Familiarity with bulk liquid cargo operations and tank logistics.
• Good understanding in trade finance instruments, especially L/C.
• Excellent documentation and attention-to-details.
• Strong communication and stakeholder management abilities.
• Ability to manage multiple shipments simultaneously.
• Knowledge in IMDG (International Maritime Dangerous Goods) Code, hazardous cargo regulations, and bulk liquid cargo operations.
• Conversant in Chinese reading and writing will be advantageous to liaise with Chinese speaking associates and China HQ office.