Trading Specialist (Coal) - 6 months contract

ARYAN SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ARYAN SOLUTIONS PTE. LTD. is seeking a logistics-focused professional to support shipment operations related to coal importation.

You will draft contracts, review terms, plan shipments, and manage LC and document control to ensure smooth commercial and operational flow. The role involves coordinating with finance and accounts, maintaining operational data, and driving process improvements while collaborating with internal and external stakeholders.

Qualifications

• Diploma/Degree in Business or a related discipline.
• Minimum of 2-3 years' experience (specialist), 7 years (manager) in a Trading business
• Working knowledge of Import/Export procedures, INCOTERMS, and International Trade
• Familiar with documentation and order processing, a good understanding of procurement practices and procedures
• Knowledge of GAFTA will be an advantage

Responsibilities

• Draft purchase and sale contract templates to expedite contract issuance upon deal confirmation.
• Reviews and compares C/P terms to sale contract terms, ensure contractual terms are aligned.
• Execute shipments including stock planning, laycan planning, shipping advice, insurance declaration, load port / discharge port agent appointment
• Prepare Letter of Credit draft according to the contract terms and ensure full operative letters of credit are in place and in control of clean presentation of documents.
• Liaise with finance department on the issuance of the LC.
• Manage the full spectrum of shipping documents preparation of bill of lading draft, packing list, COO, COA, COW, and invoicing.
• Vessel Nomination, follow up on vessel movement and update buyer
• Liaising with account department to prepare, monitor and verify invoices and documents for payment.
• Ensure timely and accurate settlement of accounts receivable and payment including freight invoice and laytime etc,
• Maintain the database of operational information on a daily basis for analysis and reporting purposes.
• Support working capital management and cash flow requirements.
• Proactively foresee and highlight opportunities and risks/ exposure within the business.
• Evaluate/Analyze current procurement activities and suggest process improvements to increase productivity.
• Collaborate with team members and build productive and good working relationships with internal and external stakeholders.
• Actively participate in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility, risk management etc.
• Performs other tasks as may be assigned by the immediate superior.

Skills

Import/Export procedures

INCOTERMS knowledge

Documentation handling

Contract management

Procurement practices

GAFTA knowledge

Education

Diploma/Degree in Business or related discipline

Job description

Job Objective:

Provide support for shipment operation activities related to coal importation. This may include contract management, shipment planning, logistics and documentation, and coordinates with internal and external stakeholders on pertinent commercial and operational requirements.

Key Duties and Responsibilities:

• Draft purchase and sale contract templates that help the team expedite contract issuance upon deal confirmation.
• Reviews and compares C/P terms to sale contract terms, ensure contractual terms are aligned.
• Execute shipments including stock planning, laycan planning, shipping advice, insurance declaration, load port / discharge port agent appointment
• Prepare Letter of Credit draft according to the contract terms and ensure full operative letters of credit are in place and in control of clean presentation of documents.
• Liaise with finance department on the issuance of the LC.
• Manage the full spectrum of shipping documents preparation of bill of lading draft, packing list, COO, COA, COW, and invoicing.
• Vessel Nomination, follow up on vessel movement and update buyer
• Liaising with account department to prepare, monitor and verify invoices and documents for payment.
• Ensure timely and accurate settlement of accounts receivable and payment including freight invoice and laytime etc,
• Maintain the database of operational information on a daily basis for analysis and reporting purposes.
• Support working capital management and cash flow requirements.
• Proactively foresee and highlight opportunities and risks/ exposure within the business.
• Evaluate/Analyze current procurement activities and suggest process improvements to increase productivity.
• Collaborate with team members and build productive and good working relationships with internal and external stakeholders.

OTHER TASKS:

• Actively participate in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility, risk management etc.
• Performs other tasks as may be assigned by the immediate superior.

Minimum Qualifications and Requirements

Education:

Diploma/Degree in Business or a related discipline.

Experience:

Minimum of 2- 3 years' experience (specialist), 7 years (manager) in a Trading business

Working knowledge of Import/Export procedures, INCOTERMS, and International Trade

Familiar with documentation and order processing, a good understanding of procurement practices and procedures

Knowledge of GAFTA will be an advantage