Tender & Proposal Specialist: End-to-End Submissions

DHI Group; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

DHI Singapore is seeking a motivated Tender Executive to manage end-to-end tendering, ensuring timely submission and compliant responses. You will coordinate with internal teams, maintain accurate records, and monitor tender portals for new opportunities.

The role emphasizes attention to detail, strong Word formatting skills, and a proactive mindset to drive continuous improvement in tender processes.

Qualifications

• 3–5 years in tender preparation or related roles
• Familiarity with Singapore government tendering processes and platforms (GeBIZ)
• Proficient in Microsoft Word; strong document formatting skills
• Excellent attention to detail and organizational skills
• Strong communication and coordination abilities
• Self-motivated, proactive and eager to learn
• Willing to contribute ideas for continuous improvement

Responsibilities

• Prepare, review, and submit tender documents in compliance with requirements and deadlines
• Manage the full tender lifecycle, including document compilation, formatting, and submission
• Liaise with internal stakeholders to gather necessary information for tender responses
• Ensure all tender documents are complete, accurate, and aligned with client specifications
• Review and amend formatting of DHI Proposals and Reports ahead of key submissions
• Maintain proper documentation and records of submitted tenders
• Monitor tender portals (e.g., GeBIZ) for new opportunities, updates, and clarifications
• Track and disseminate daily tender alerts to internal stakeholders
• Support post-submission clarifications and follow-ups as required
• Monitor DHI Singapore's general company email and disseminate proposal requests
• Work with team to ensure insurance in place and renewals for tender submissions
• Support and cover for others in Proposal and Tender Admin team during absences
• Identify areas for improvement in tender processes and workflows

Skills

Tender preparation

Document formatting

Attention to detail

Communication

Coordination

Self-motivated

Proactive

Learning mindset

Education

Diploma or Degree in business or engineering

Tools

Microsoft Word

GeBIZ

Job description

DHI Singapore is seeking a motivated Tender Executive to manage end-to-end tendering, ensuring timely submission and compliant responses. You will coordinate with internal teams, maintain accurate records, and monitor tender portals for new opportunities.

The role emphasizes attention to detail, strong Word formatting skills, and a proactive mindset to drive continuous improvement in tender processes.