Tender and Proposal Administrator

DHI Group; Singapore; Presencial; SGD 40.000 - 60.000; Jornada completa

Descripción de la vacante

DHI Singapore is seeking a motivated Tender Executive to manage end-to-end tendering, ensuring timely submission and compliant responses. You will coordinate with internal teams, maintain accurate records, and monitor tender portals for new opportunities.

The role emphasizes attention to detail, strong Word formatting skills, and a proactive mindset to drive continuous improvement in tender processes.

Formación

• 3–5 years in tender preparation or related roles
• Familiarity with Singapore government tendering processes and platforms (GeBIZ)
• Proficient in Microsoft Word; strong document formatting skills
• Excellent attention to detail and organizational skills
• Strong communication and coordination abilities
• Self-motivated, proactive and eager to learn
• Willing to contribute ideas for continuous improvement

Responsabilidades

• Prepare, review, and submit tender documents in compliance with requirements and deadlines
• Manage the full tender lifecycle, including document compilation, formatting, and submission
• Liaise with internal stakeholders to gather necessary information for tender responses
• Ensure all tender documents are complete, accurate, and aligned with client specifications
• Review and amend formatting of DHI Proposals and Reports ahead of key submissions
• Maintain proper documentation and records of submitted tenders
• Monitor tender portals (e.g., GeBIZ) for new opportunities, updates, and clarifications
• Track and disseminate daily tender alerts to internal stakeholders
• Support post-submission clarifications and follow-ups as required
• Monitor DHI Singapore's general company email and disseminate proposal requests
• Work with team to ensure insurance in place and renewals for tender submissions
• Support and cover for others in Proposal and Tender Admin team during absences
• Identify areas for improvement in tender processes and workflows

Conocimientos

Tender preparation

Document formatting

Attention to detail

Communication

Coordination

Self-motivated

Proactive

Learning mindset

Educación

Diploma or Degree in business or engineering

Herramientas

Microsoft Word

GeBIZ

Descripción del empleo

Purpose of the role

We are seeking a motivated and detail-oriented Tender Executive to support and manage the end-to-end tendering process. The ideal candidate is familiar with Singapore government tender procedures, proficient in Microsoft Word, and possesses a strong willingness to learn, contribute ideas, and improve internal processes.

Key Responsibilities

• Prepare, review, and submit tender documents in compliance with requirements and deadlines
• Manage the full tender lifecycle, including document compilation, formatting, and submission
• Liaise with internal stakeholders to gather necessary information for tender responses
• Ensure all tender documents are complete, accurate, and aligned with client specifications
• Review and amend formatting of DHI Proposals and Reports ahead of key submissions
• Maintain proper documentation and records of submitted tenders
• Monitor tender portals (eg GeBIZ) for new opportunities, updates, and clarifications
• Track and disseminate daily tender alerts, highlighting relevant opportunities to internal stakeholders
• Support post-submission clarifications and follow-ups as required
• Monitor DHI Singapore's general company email address, and disseminate proposal requests, contractual documents and other correspondence to the relevant DHI staff
• Work with team members to ensure Company and Project-Specific Insurances are in place and renewed in a timely manner, and that competitive quotations for new project-specific insurance is provided in time for tender submissions (where needed)
• Support and cover for other members of the Proposal and Tender Admin team during planned or unplanned absences
• Identify areas for improvement in tender processes and workflows, and proactively suggest enhancements

Experience & Knowledge

• Diploma or Degree in Business Administration, Engineering, or a related field
• 3 to 5 years of experience in tender preparation or related roles
• Familiarity with Singapore government tendering processes and platforms (e.g., GeBIZ)
• Proficient in Microsoft Word; strong document formatting skills are essential
• Excellent attention to detail and organizational skills
• Strong communication and coordination abilities
• Self-motivated, proactive, and eager to learn
• Positive attitude with a willingness to contribute ideas for continuous improvement

Preferred Attributes

• Ability to work under tight deadlines and manage multiple submissions
• Team player with a collaborative mindset
• Analytical thinker with a problem-solving approach