Tender Operations Executive (Freight Forwarding / East) [EL]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

WECRUIT PTE. LTD. is seeking a Tender Coordinator to manage and coordinate customer tender activities across APAC and beyond. You will work with global and regional account teams to prepare timely, accurate tender submissions aligned with commercial objectives.

You will analyse tender requirements with country teams, manage pricing and timelines, and maintain documentation in tender systems. Strong Excel, analytics and stakeholder management are essential for success in this role.

Qualifications

• Diploma or equivalent in SCM, Logistics, Business Admin or related field preferred.
• 2–3 years experience in freight forwarding, logistics or supply chain.
• Experience coordinating tender, bid, quotation, pricing or commercial coordination is an advantage.

Responsibilities

• Coordinate and support preparation and submission of tenders for global and strategic customers.
• Review tender requirements with country teams to ensure accurate responses.
• Coordinate with local offices, regional teams and central procurement to develop competitive tender proposals.
• Develop tender project plans covering pricing analysis, reviews and submission timelines.
• Maintain records of tender activities and outcomes in internal systems.
• Provide tender management insights and recommendations in cross-regional meetings.
• Identify and troubleshoot tender issues and coordinate corrective actions.
• Support process improvement initiatives and participate in related projects.

Skills

Advanced Excel

Analytical thinking

Problem solving

Stakeholder management

English proficiency

Time management

Education

Diploma in Supply Chain Management

Tools

Tender management software

Reporting tools

Job description

General Description

Responsible for coordinating and managing customer tender activities, ensuring timely and accurate submissions while aligning tender opportunities with the company’s commercial and strategic objectives.

Key Roles and Responsibilities

• Work closely with global and regional account management teams to coordinate and support the preparation and submission of tenders for global and strategic customers.
• Review and analyse tender requirements and specifications, working closely with country teams, particularly across the APAC region, to ensure accurate and timely responses.
• Coordinate with multiple stakeholders, including local offices, regional teams and central procurement functions, to develop high-quality and commercially competitive tender proposals.
• Develop and maintain tender project plans covering pricing analysis, internal reviews, approvals and submission timelines in accordance with the company’s tender management process.
• Maintain accurate records of tender activities, opportunities, submissions and outcomes in internal reporting tools and tender document management systems.
• Participate in cross-regional stakeholder meetings and provide tender management insights, analysis and recommendations to support business objectives.
• Identify and troubleshoot tender-related issues and coordinate appropriate corrective actions to improve the overall tender management process.
• Support process improvement initiatives and participate in relevant projects and assignments as required.

Skills & Competencies

• Advanced proficiency in Microsoft Excel is mandatory.
• Strong numerical and analytical aptitude with good attention to detail.
• Fast thinker with strong problem-solving and decision-making abilities.
• Good interpersonal and stakeholder management skills, with an appreciation of cultural diversity.
• Fluent in written and spoken English.
• Strong organisational and time-management skills with the ability to manage multiple priorities and work effectively under pressure.

Qualifications & Experience

• Diploma or equivalent qualification in Supply Chain Management, Logistics, Business Administration or a related discipline is preferred.
• 2–3 years of relevant experience in freight forwarding, logistics, supply chain or a related industry.
• Experience in tender, bid, quotation, pricing or commercial coordination would be an advantage.