Tender & Business Development Manager

SIPM CONSULTANTS PTE. LTD.; Singapore; On-site; SGD 40,000 - 78,000; Full time

Job summary

SIPM CONSULTANTS PTE. LTD. in Singapore is seeking a capable administrator to support tender management, financial administration and business development.

You will monitor tender opportunities, coordinate with Project Directors and internal teams, and help prepare proposals, company profiles, project references and CVs for submissions. The role also involves maintaining staff qualifications databases, supporting executive administration and preparing marketing materials, with a focus on

Qualifications

• Diploma or Degree in Business Administration, Construction Management, Marketing, Finance or related disciplines.
• Preferably 3–5 years of relevant experience.
• Background in tender administration, executive support, business development or corporate administration.
• Familiarity with GeBIZ and Singapore public-sector tender procedures is preferred.
• Experience preparing tender proposals, company profiles and personnel CVs is an advantage.
• Proficient in Microsoft Excel, Word and PowerPoint.
• Strong Excel skills for financial tracking and reporting.

Responsibilities

• Monitor tender opportunities through GeBIZ and client procurement portals.
• Maintain tender tracking records and submission deadlines.
• Coordinate with Project Directors, Project Managers and internal teams on tender submissions.
• Prepare and compile tender documents, company profiles, project references, CVs and manpower schedules.
• Assist with fee proposals, financial schedules and tender pricing.
• Coordinate tender clarifications, interviews and presentations.
• Prepare financial summaries, revenue reports and management reports.
• Track project budgets, consultancy fees, invoices and outstanding payments.
• Liaise with Finance on billing and payment matters.
• Maintain project financial and commercial records.
• Prepare and update company profiles, corporate presentations and marketing materials.
• Maintain records of completed and ongoing projects.
• Coordinate business development proposals and client presentations.
• Track prospective clients, business opportunities and follow-ups.
• Support client meetings and networking activities.
• Maintain a centralised database of staff CVs and qualifications.
• Update professional registrations, certifications and project experience.
• Coordinate with Project Directors and HR to obtain updated staff information.
• Customise CVs according to tender requirements.
• Prepare project organisation charts and manpower deployment schedules.
• Provide administrative support to the Managing Director.
• Prepare correspondence, reports, meeting materials and PowerPoint presentations.
• Coordinate management meetings and follow-up actions.
• Maintain filing systems for tender, contractual, financial and corporate documents.
• Monitor deadlines and coordinate with internal and external stakeholders.
• Handle confidential company information.

Skills

Proficient in Microsoft Excel

Proficient in Microsoft Word

Proficient in PowerPoint

Strong Excel skills for financial 2020

Education

Diploma or Degree in Business Administration, Construction Management, Marketing, Finance or related disciplines

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Responsibilities:

Tender Management

• Monitor tender opportunities through GeBIZ and client procurement portals.
• Maintain tender tracking records and submission deadlines.
• Coordinate with Project Directors, Project Managers and internal teams on tender submissions.
• Prepare and compile tender documents, company profiles, project references, CVs and manpower schedules.
• Assist with fee proposals, financial schedules and tender pricing.
• Coordinate tender clarifications, interviews and presentations.

Financial & Commercial Administration

• Prepare financial summaries, revenue reports and management reports.
• Track project budgets, consultancy fees, invoices and outstanding payments.
• Liaise with Finance on billing and payment matters.
• Maintain project financial and commercial records.
  

Business Development & Marketing Support

• Prepare and update company profiles, corporate presentations and marketing materials.
• Maintain records of completed and ongoing projects.
• Coordinate business development proposals and client presentations.
• Track prospective clients, business opportunities and follow-ups.
• Support client meetings and networking activities.

Personnel CV & Resource Database Management

• Maintain a centralised database of staff CVs and qualifications.
• Update professional registrations, certifications and project experience.
• Coordinate with Project Directors and HR to obtain updated staff information.
• Customise CVs according to tender requirements.
• Prepare project organisation charts and manpower deployment schedules.

Executive & Corporate Administration

• Provide administrative support to the Managing Director.
• Prepare correspondence, reports, meeting materials and PowerPoint presentations.
• Coordinate management meetings and follow-up actions.
• Maintain filing systems for tender, contractual, financial and corporate documents.
• Monitor deadlines and coordinate with internal and external stakeholders.
• Handle confidential company information.

Job Requirements:

• Diploma or Degree in Business Administration, Construction Management, Marketing, Finance or related disciplines.
• Preferably 3–5 years of relevant experience.
• Background in tender administration, executive support, business development or corporate administration.
• Construction, engineering, architecture, QS or project management consultancy experience is advantageous.
• Familiarity with GeBIZ and Singapore public-sector tender procedures is preferred.
• Experience preparing tender proposals, company profiles and personnel CVs is an advantage.
• Proficient in Microsoft Excel, Word and PowerPoint.
• Strong Excel skills for financial tracking and reporting.