Temp for 6+6 months, Senior Assistant Executive (Performance Management), LDS

Public Service Division; Singapore; In loco; SGD 39.000 - 67.000; Tempo pieno

Descrizione del lavoro

Public Service Division in Singapore is seeking a Senior Assistant Executive (Performance Management) on a 6+6 month temporary basis. You will coordinate meetings, prepare materials, monitor HR system changes, and ensure accurate data and timely submissions.

The role requires collaboration, multitasking, attention to detail, and proficiency in Excel. Prior HR exposure is an advantage, with responsibilities spanning CPF refunds, payroll-related payments, and board fee administration.

Competenze

• Able to work effectively with others.
• Able to manage multiple tasks and priorities.
• Attention to detail essential; basic HR knowledge an advantage.
• Experience in Microsoft Excel is required; HR exposure is beneficial.

Mansioni

• Coordinate logistical arrangements and scheduling of internal meetings.
• Prepare and compile meeting materials and data.
• Monitor project timeline and change requests for HR system to ensure timely delivery.
• Maintain and update reports, records and databases for data accuracy.
• Track submissions related to performance management processes and coordinate with stakeholders.
• Assist in CPF Refund of Excess Contributions where applicable.
• Prepare Manual Payment Notification letters.
• Support recovery of Performance-Related-Payments in payroll system.
• Administer end-to-end board fees process per guidelines.
• Maintain proper e-filing of supporting documents.
• Process annual fee disbursement ensuring timely payments to officers.
• Liaise with Board Secretariats and internal stakeholders to resolve queries.

Conoscenze

Teamwork

Multitasking

Attention to detail

HR experience

Strumenti

Excel

Descrizione del lavoro

What the role is:

Temp for 6+6 months, Senior Assistant Executive (Performance Management), LDS

What you will be working on:

• Key Responsibilitiesa) Coordinate logistical arrangements and scheduling of internal meetings;
• b) Prepare and compile meeting materials and relevant data;
• c) Monitor the overall project timeline and outstanding change requests for our HR system to ensure timely delivery and implementation;
• d) Maintain and update reports, records and databases to ensure data accuracy and completeness;
• e) Track submission and returns related to performance management processes, and coordinate with internal and external stakeholders to ensure timely submissions;
• f) Assist in the preparation of CPF Refund of Excess Contributions, where applicable;
• g) Prepare Manual Payment Notification letters;
• h) Support the recovery of Performance-Related-Payments paid through Ministries' Cost Centres in payroll system;
• i) Administer the end-to-end process for board fees in accordance with prevailing guidelines;
• j) Maintain proper e-filing of supporting documentations;
• k) Process annual fee disbursement by ensuring timely and accurate payments to officers;
• andl) Liaise with Board Secretariats of agencies/companies, as well as internal stakeholders to resolve any ad-hoc fees-related queries and discrepancies.

Shortlisted applicants will typically be notified within 4 weeks of the closing date of the job posting.

What we are looking for:

• Competencies Required- Able to work effectively with others;
• - Able to manage multiple tasks and priorities;
• - Attention to detail;
• - Knowledge in Microsoft Excel; and- Experience in HR will be an advantage.

About Public Service Division

The Public Service Division (PSD) stewards a trusted Singapore Public Service for a successful and vibrant Singapore. Our 4 key roles include:

• Developing a flourishing and diverse workforce by supporting our public officers' continual growth of skills and creating meaningful careers
• Developing a forward-looking and inspiring community of leaders who are united, resilient, and anchored in public service values and ethos
• Building future-ready public sector organisations by steering and supporting transformation of our organisations and catalysing innovations for organisations to work more effectively
• Driving good governance, values and excellence to safeguard the integrity and reputation of the Public Service and uphold the trust of citizens

Why Join Us

When you join PSD, you become part of a community that learns together and cares for one another. We look out for your well-being and partner you in your career growth. Being in the business of developing People and driving transformation makes our work deeply Purposeful. What you do will impact our public officers and agencies, and in turn make a difference to Singapore and Singaporeans.If you share our passion in reimagining Possibilities and pushing boundaries to shape a first-class Public Service, we welcome you to join us!|People, Our Pride | Service, Our Pledge | Integrity, Our Core | Excellence, Our Quest |