Temp Associate Executive (Admin) [8th Sept 2026- 17 March 2027] #HZTK

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking an experienced administrative professional to provide day-to-day support for the department. You will handle secretariat duties, process requisitions and invoices, maintain records and assist with diary management, meetings, visits and events.

You will liaise with internal stakeholders and external partners, coordinate learning activities and development programmes, and manage databases for grants, programmes, events, and publications.

Qualifications

• Diploma in Business Administration or equivalent.

Responsibilities

• Provide day-to-day administrative and secretariat support for the department
• Process purchase requisitions, invoices, staff claims and other administrative requests
• Maintain departmental records, databases and office resources
• Support diary management and coordination of meetings, visits and events
• Coordinate internal and external meetings, including scheduling, agendas, materials and logistics
• Support the planning and execution of learning visits, workshops and innovation programmes
• Liaise with internal stakeholders, vendors and external partners to ensure smooth event operations
• Assist with event preparation, on-site coordination and post-event follow-up
• Maintain and update databases relating to grants, programmes, events, faculty and publications
• Support learning and development initiatives, including content coordination and stakeholder engagement
• Support other Ad-hoc duties as assigned by supervisors.

Skills

Organisational skills

Communication skills

Interpersonal skills

Event coordination

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Location: Novena
Working Hours: Mon-Fri, Office hours

Key Responsibilities

• Provide day-to-day administrative and secretariat support for the department
• Process purchase requisitions, invoices, staff claims and other administrative requests
• Maintain departmental records, databases, shared folders and office resources
• Support diary management and coordination of meetings, visits and events
• Coordinate internal and external meetings, including scheduling, agendas, materials and logistics
• Support the planning and execution of learning visits, workshops and innovation programmes
• Liaise with internal stakeholders, vendors and external partners to ensure smooth event operations
• Assist with event preparation, on-site coordination and post-event follow-up
• Maintain and update databases relating to grants, programmes, events, faculty and publications
• Support learning and development initiatives, including content coordination and stakeholder engagement
• Support other Ad-hoc duties as assigned by supervisors.

Requirements

• Minimum Diploma in Business Administration or any relevant field.
• 2–3 years of relevant administrative or coordination experience
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint
• Strong organisational, communication and interpersonal skills