Technical Executive - Shipping/Shipyard

Caliber8 Pte Ltd; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Caliber8 Pte Ltd is seeking a Technical Procurement Executive to manage end-to-end procurement for vessel requirements, ensuring timely supply of spares, stores, and provisions.

You will coordinate with vessels, suppliers, and operations teams to resolve issues, monitor spare parts readiness, and maintain accurate records in line with ISO procedures and regulatory requirements.

Qualifications

• Minimum diploma qualification in ideally a relevant discipline.
• At least one year of experience as a technical executive within the shipping industry.
• Demonstrated experience in maritime purchasing and technical procurement.
• Strong knowledge of technical, purchasing, and logistics processes.
• Proficiency in basic IT applications including Microsoft Word, Excel, and email.

Responsibilities

• Manage end-to-end technical procurement activities including sourcing, quotation evaluation, purchase order issuance, and delivery coordination for vessel requirements.
• Ensure timely and cost-effective supply of spares, stores, provisions, and other technical materials to vessels worldwide.
• Liaise with vessels, suppliers, operations teams, and fleet personnel to coordinate deliveries and resolve issues related to quality, quantity, specifications, and invoicing.
• Monitor spare parts readiness and arrange deliveries at the most suitable ports.
• Maintain accurate purchasing records, inventory reports, supplier evaluations, and vessel expense documentation in accordance with company procedures and audit requirements.
• Review supplier performance, negotiate pricing and contract terms, and support annual rebate and cost optimization initiatives.
• Coordinate class and flag administration requirements, including surveys, inspections, statutory compliance, and related technical documentation.
• Assist Superintendents in dry-docking planning, specification preparation, budget monitoring, contractor coordination, and post-docking documentation.
• Monitor validity of trading certificates and maintain daily technical correspondence with vessels.
• Ensure all technical and procurement activities are carried out in compliance with company policies, ISO procedures, and marine regulatory requirements.

Skills

Technical procurement

Maritime purchasing

Vendor management

Education

Diploma

Tools

MS Office

Job description

Manage end-to-end technical procurement activities including sourcing, quotation evaluation, purchase order issuance, and delivery coordination for vessel requirements.

Ensure timely and cost-effective supply of spares, stores, provisions, and other technical materials to vessels worldwide.

Liaise with vessels, suppliers, operations teams, and fleet personnel to coordinate deliveries and resolve issues related to quality, quantity, specifications, and invoicing.

Monitor spare parts readiness and arrange deliveries at the most suitable ports.

Maintain accurate purchasing records, inventory reports, supplier evaluations, and vessel expense documentation in accordance with company procedures and audit requirements.

Review supplier performance, negotiate pricing and contract terms, and support annual rebate and cost optimization initiatives.

Coordinate class and flag administration requirements, including surveys, inspections, statutory compliance, and related technical documentation.

Support vessel ownership transfer, flag change, and newbuilding/takeover activities by coordinating technical and logistical requirements.

Arrange repair and servicing of off-land equipment, monitor progress, update maintenance systems, and ensure proper closure of repair activities.

Assist Superintendents in dry-docking planning, specification preparation, budget monitoring, contractor coordination, and post-docking documentation.

Monitor validity of trading certificates and maintain daily technical correspondence with vessels.

Ensure all technical and procurement activities are carried out in compliance with company policies, ISO procedures, and marine regulatory requirements.

Requirements

• Minimum diploma qualification in ideally a relevant discipline.
• At least one year of experience as a technical executive within the shipping industry.
• Demonstrated experience in maritime purchasing and technical procurement.
• Strong knowledge of technical, purchasing, and logistics processes.
• Proficiency in basic IT applications including Microsoft Word, Excel, and email.
• Good communication skills in both spoken and written English.
• A strong flair for numbers and financial accuracy.