Technical Executive (Ship Management)

Direct Search Global; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Direct Search Global is seeking a Technical Executive to support procurement and technical requirements for vessels managed by a ship management company. You will source marine spare parts, equipment and services, process vessel requisitions and coordinate timely deliveries.

The ideal candidate has 3-5 years of purchasing experience in a ship management environment, preferably supporting tanker vessels, with familiarity in marine spare parts and technical services.

Qualifications

• Diploma or degree in Marine Engineering, Maritime Studies, Supply Chain, Logistics or related.
• 3-5 years of purchasing or procurement experience with a ship management company.
• Experience supporting tanker vessels is preferred.
• Familiarity with marine spare parts, machinery, equipment and services.
• Strong understanding of vessel requisitions, quotation evaluation, purchase orders and delivery coordination.
• Able to interpret basic technical descriptions, manuals and equipment specifications.

Responsibilities

• Process vessel requisitions for spare parts, equipment, stores and technical services.
• Source suitable suppliers and obtain competitive quotations.
• Evaluate quotations based on price, quality, availability, specifications and delivery schedules.
• Prepare purchase orders and obtain the necessary internal approvals.
• Coordinate deliveries with vessels, suppliers, agents, freight forwarders and port representatives.
• Monitor order progress and ensure items are delivered within the required timeframe.
• Negotiate pricing, payment terms and delivery arrangements with suppliers.
• Maintain accurate purchasing records and update procurement or ERP systems.
• Ensure procurement activities comply with company policies and applicable marine requirements.
• Provide administrative and coordination support to the technical department.

Skills

Negotiation

Coordination

Problem-solving

Sourcing

Education

Diploma or degree in Marine Engineering/Maritime Studies/Supply Chain/Logistics

Tools

Microsoft Office

ERP systems

Job description

Role Overview

We are seeking a Technical Executive to support the procurement and technical requirements of vessels managed by a ship management company.
The successful candidate will be responsible for sourcing marine spare parts, equipment and services, processing vessel requisitions and coordinating timely deliveries. Candidates should have 3-5 years of purchasing experience within a ship management environment, preferably supporting tanker vessels.

Key Responsibilities

• Process vessel requisitions for spare parts, equipment, stores and technical services.


• Source suitable suppliers and obtain competitive quotations.


• Evaluate quotations based on price, quality, availability, specifications and delivery schedules.


• Prepare purchase orders and obtain the necessary internal approvals.


• Coordinate deliveries with vessels, suppliers, agents, freight forwarders and port representatives.


• Monitor order progress and ensure items are delivered within the required timeframe.


• Liaise with Technical Superintendents and vessel personnel to clarify technical specifications.


• Verify invoices, delivery orders and supporting documents against purchase orders.


• Maintain accurate purchasing records and update procurement or ERP systems.


• Monitor the availability of critical spare parts and follow up on urgent vessel requirements.


• Negotiate pricing, payment terms and delivery arrangements with suppliers.


• Resolve supply delays, incorrect deliveries, quality issues and invoice discrepancies.


• Support the evaluation and performance monitoring of vendors and service providers.


• Assist with technical budget tracking and procurement cost control.


• Maintain an updated database of suppliers, quotations and purchasing activities.


• Ensure procurement activities comply with company policies and applicable marine requirements.


• Provide administrative and coordination support to the technical department.

Requirements

• Diploma or degree in Marine Engineering, Maritime Studies, Supply Chain, Logistics or a related discipline.


• 3-5 years of purchasing or procurement experience with a ship management company.


• Experience supporting tanker vessels is preferred.


• Familiarity with marine spare parts, machinery, equipment and technical services.


• Good understanding of vessel requisitions, quotation evaluation, purchase orders and delivery coordination.


• Able to interpret basic technical descriptions, manuals and equipment specifications.


• Strong negotiation, coordination and problem-solving skills.


• Detail-oriented and able to manage multiple urgent requirements simultaneously.


• Proficient in Microsoft Office and purchasing or ERP systems.


• Able to work independently and respond promptly to urgent vessel requirements.