Executive Assistant to CEO

Nasty Cookie Pte Ltd; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Nasty Cookie Pte Ltd in Singapore seeks an experienced Personal Assistant/Executive Assistant to support the CEO. You will manage the CEO’s calendar, handle correspondence, prepare briefs and agendas, and coordinate cross-functional meetings and travel.

You will liaise with internal teams and external partners, maintain records, track actions, and ensure deadlines are met. The role requires discretion, superb organisational skills, and the ability to navigate fast-moving priorities with minimal

Qualifications

• Minimum diploma or Business Management equivalent qualification.
• Proven experience as Personal Assistant/Executive Assistant or Chief of Staff assistant.
• Excellent organisation, planning and attention to detail.

Responsibilities

• Manage the CEO’s calendar and meeting requests, balancing commitments and protecting time for priority work.
• Prepare daily and weekly schedules, meeting briefs, reminders and itineraries.
• Monitor and organise correspondence, draft and handle sensitive emails, letters, and reports.
• Track decisions, deadlines and commitments and follow up with CEO and colleagues.
• Coordinate leadership meetings, including agenda planning and minute-taking.

Skills

Executive support

Calendar management

Stakeholder coordination

Travel planning

Meeting coordination

Discretion

Education

Diploma or Business Management equivalent

Tools

Calendar software

Email management tools

Document preparation tools

Job description

KEY RESPONSIBILITIES

Executive support

• Manage the CEO’s calendar and meeting requests, balancing commitments, resolving conflicts and protecting time for priority work.

• Prepare daily and weekly schedules, meeting briefs, reminders and business itineraries.

• Monitor and organise correspondence; draft, review and handle sensitive emails, letters, reports and administrative matters.

• Track decisions, deadlines and commitments, and follow up with the CEO and relevant colleagues.

• Prepare the CEO for key discussions by gathering updates, risks, options and decisions needed from relevant teams.

• Coordinate leadership meetings, including agenda planning, briefing materials, minute-taking and action tracking.

• Anticipate upcoming needs, flag scheduling or information gaps, and recommend practical next steps.

Stakeholder coordination

• Coordinate across internal teams, including Operations, Finance, HR etc, to gather updates, address dependencies and support progress.

• Serve as a point of contact for external parties, including clients, consultants, suppliers and government agencies.

• Arrange meetings and site visits, coordinate attendees and materials, and communicate updates or changes.

• Maintain professional relationships and ensure requests and follow-ups reach the right people.

• Escalate urgent issues, risks or delays to the CEO with clear context and recommended next steps.

Project and business support

• Support the CEO in turning company priorities into plans with clear milestones, owners and deadlines.

• Coordinate cross-functional initiatives, track progress and blockers, and provide concise updates to the CEO.

• Oversee and project-manage varied initiatives in fast-moving or ambiguous settings, delivering high-quality results with minimal direction.

• Break work into tasks, owners and deadlines; monitor progress and follow up to keep work moving.

• Prepare agendas, meeting notes, reports, presentations and other business documents.

• Research business topics, suppliers or potential partners and summarise options to support decision-making.

• Maintain organised records, contact lists, action logs and key documents.

• Identify practical improvements to administrative and coordination processes.

Travel and logistics

• Arrange domestic and international business travel, including flights, accommodation, airport transfers, itineraries and travel documentation.

• Coordinate restaurant reservations, business activities, events and other work-related requests.

• Arrange transportation for the CEO and designated employees, including appointments, outlet visits and other business engagements.

• Plan efficient routes, monitor traffic and adjust arrangements when needed.

• Coordinate company vehicle cleaning, servicing, maintenance, insurance and inspections to keep vehicles safe and ready.

Meetings and events

• Schedule internal and external meetings, including video calls, and circulate invitations and relevant materials.

• Prepare agendas and background information, take notes when needed, and track decisions and action items.

• Coordinate company events, including suppliers, vendors, landlords, RSVPs and follow-up.

• Welcome visitors and help ensure meetings and events run smoothly.

Confidentiality and discretion

• Handle business information, schedules, financial matters and correspondence with sensitivity and discretion.

• Use sound judgment about what to share, with whom and when.

• Respect the privacy of the CEO, employees, clients and business contacts.

QUALIFICATION

• Minimum diploma or Business Management equivalent qualification.

EXPERIENCE

• Experience as a Personal Assistant, Executive Assistant, Chief of Staff assistant or in a comparable coordination role.

• Excellent organisation, planning and follow-through, with strong attention to detail.

• Confidence coordinating across departments and communicating with senior leaders and external stakeholders.

• Strong writing skills and the ability to prepare clear, professional correspondence and documents.

• Good judgment, discretion and a reliable approach to confidential matters.

• Ability to manage competing priorities and changing plans calmly.

• Comfortable taking ownership of projects and working with minimal direction.

• Proficiency with calendar, email, document and collaboration tools.

• A valid driving licence and a safe driving record.

• Flexibility to support occasional early, evening or weekend commitments as agreed.