Talent Bank – HR Admin & Office Executive (part-time/full-time)

Team Lewis; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

TEAM LEWIS in Singapore is seeking an organised HR Administration & Recruitment support to help manage interns, coordinators and junior roles, screen candidates and coordinate interviews. You’ll assist onboarding and offboarding, maintain HR records and handle various admin tasks to keep the team running smoothly.

You will also oversee daily office operations, liaise with vendors, couriers and building management, handle invoicing and mail, and help organise employee engagement activities.

Qualifications

• Experience in HR administration and recruitment coordination.
• Organised and proactive with ability to manage multiple tasks.

Responsibilities

• Support recruitment activities for interns, coordinators and junior roles, including job postings, candidate screening and interview coordination
• Assist with onboarding and offboarding processes, ensuring new joiners have a smooth experience
• Maintain employee records, HR documentation and other administrative tasks
• Coordinate with the regional HR team on day-to-day people-related matters
• Oversee day-to-day office operations, ensuring the workspace is organised, well-stocked and running smoothly
• Coordinate with vendors, couriers and building management on office supplies, deliveries, maintenance and facilities needs
• Provide general administrative support, including invoice and receipt handling, scheduling and mail management
• Help organise employee engagement activities, office celebrations and team events
• Bring fresh ideas to create a welcoming, positive and engaging workplace for everyone

Skills

HR admin

Recruitment

Office admin

Organised

Job description

About TEAM LEWIS

TEAM LEWIS is a global marketing agency that has moved from start-up to multi-national in a little over two decades. Its success is due to a combination of factors: it’s ability to read the future and prepare for it; leveraging cutting edge AI; strategic thinkers delivering award winning campaigns; expanding client relationships into new markets or services; and above all, independence from outside investors. The practice, its people and its campaigns have won many awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence.

At the heart of our community is the TEAM LEWIS Foundation (TLF), a non-profit charitable entity. Since its launch in 2021, it has funded over 2,600 causes. It is one of the largest employee-directed philanthropies in the world. The TLF promotes a wide variety of social, cultural, and environmental causes that benefit society. It aims to strengthen the bonds between the creative industries, businesses, government, and non-profits. Community charities are championed by employees who, in addition to the financial donation, volunteer their time and skills to maximise grant effectiveness. You can read more here about TEAM LEWIS Foundation .

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In case you haven't heard, we've just moved into our new office at Orchard Gateway!

We're currently building our talent bank and would love to stay connected with an organised, proactive individual to support our HR administration, recruitment, office operations and employee engagement activities in Singapore.

We're open to both part-time (2–3 days per week) and full-time arrangements.

If you enjoy working with people, keeping things organised and creating a welcoming workplace, we'd love to hear from you!

What you’ll do

HR Administration & Recruitment:

Support recruitment activities for interns, coordinators and other junior roles, including job postings, candidate screening and interview coordination

Assist with onboarding and offboarding processes, ensuring new joiners have a smooth experience

Maintain employee records, HR documentation and other administrative tasks

Coordinate with the regional HR team on day-to-day people-related matters

Office Operations & Employee Engagement :

Oversee day-to-day office operations, ensuring the workspace is organised, well-stocked and running smoothly

Coordinate with vendors, couriers and building management on office supplies, deliveries, maintenance and facilities needs

Provide general administrative support, including invoice and receipt handling, scheduling and mail management

Help organise employee engagement activities, office celebrations and team events

Bring fresh ideas to create a welcoming, positive and engaging workplace for everyone

Who we're looking for:

Some experience in HR administration, recruitment coordination, office administration or a similar role

Naturally organised, proactive and comfortable managing multiple tasks independently

Friendly, approachable and enjoys working with people

Creative and enthusiastic about bringing people together through employee engagement activities

Good communication and coordination skills, with strong attention to detail

Practical and solutions-focused, with a willingness to roll up your sleeves and help wherever needed

This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.

TEAM LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment, and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that TEAM LEWIS is a place where everyone can thrive.

TEAM LEWIS may use Orbital, our secure proprietary technology platform, to support parts of our application and interview process at various stages of your candidacy.