Talent Acquisition Executive

OSG Global Pte Ltd.; Singapore; On-site; SGD 54,000 - 88,000; Full time

Job summary

OSG Global Pte Ltd. in Singapore is seeking an HR professional to manage the day-to-day HR lifecycle for Singapore-based office staff, covering recruitment, onboarding, employee administration, benefits coordination and performance-management administration.

The role requires coordinating with IT, Administration and department heads to ensure accurate records, timely documentation and smooth processes from hire to offboarding, including payroll support and employee engagement initiatives.

Responsibilities

• Recruitment: Manage recruitment for Singapore office and executive positions.
• Post job advertisements and manage recruitment platforms.
• Screen applications and shortlist suitable candidates.
• Coordinate interviews with hiring managers.
• Prepare employment offers and employment documentation.
• Maintain recruitment records and candidate databases.
• Onboarding: Coordinate onboarding arrangements for new employees.
• Prepare employment contracts, Key Employment Terms and HR documentation.
• Arrange employee induction and orientation.
• Coordinate with IT, Administration and department heads for workstation, accounts and access requirements.
• Ensure employee records are created and maintained accurately.
• Employee Administration: Maintain employee personnel files and HR records.
• Prepare confirmation, promotion, increment, transfer and other employment letters.
• Track probation periods and confirmation reviews.
• Manage employee leave and attendance administration.
• Support employee enquiries on HR policies and employment matters.
• Employee Benefits: Administer employee medical and welfare benefits.
• Coordinate employee insurance and benefits enrolment.
• Maintain benefit records and supporting documents.
• Assist employees with benefit-related enquiries.
• Performance Management Administration: Coordinate appraisal exercises and communicate deadlines.
• Distribute appraisal documentation and follow up with employees and managers.
• Maintain completed appraisal records.
• Support the HR Manager with performance reporting.
• Training Administration: Maintain employee training records.
• Coordinate training registrations and course arrangements.
• Track completion of approved training programmes.
• Maintain training certificates and documentation.
• Employee Engagement: Coordinate staff team bonding, company events and welfare activities.
• Support CSR activities involving employees and workers.
• Assist with employee newsletters and internal HR communications.
• Offboarding: Coordinate employee resignation and offboarding procedures.
• Prepare clearance documentation and employment-related letters.
• Coordinate return of company property and closure of employee access.
• Maintain exit records.
• Payroll Support: Prepare or update payroll-related employee information.
• Provide salary changes, leave records, deductions and allowances to the payroll process.
• Support the HR Manager with Singapore staff payroll preparation.

Job description

Role Purpose

Manage the day-to-day HR lifecycle of Singapore-based office staff, including recruitment, onboarding, employee administration, benefits, training coordination and performance-management administration.

Key Responsibilities

Recruitment

• Manage recruitment for Singapore office and executive positions.
• Post job advertisements and manage recruitment platforms.
• Screen applications and shortlist suitable candidates.
• Coordinate interviews with hiring managers.
• Prepare employment offers and employment documentation.
• Maintain recruitment records and candidate databases.

Employee Onboarding

• Coordinate onboarding arrangements for new employees.
• Prepare employment contracts, Key Employment Terms and HR documentation.
• Arrange employee induction and orientation.
• Coordinate with IT, Administration and department heads for workstation, accounts and access requirements.
• Ensure employee records are created and maintained accurately.

Employee Administration

• Maintain employee personnel files and HR records.
• Prepare confirmation, promotion, increment, transfer and other employment letters.
• Track probation periods and confirmation reviews.
• Manage employee leave and attendance administration.
• Support employee enquiries on HR policies and employment matters.

Employee Benefits

• Administer employee medical and welfare benefits.
• Coordinate employee insurance and benefits enrolment.
• Maintain benefit records and supporting documents.
• Assist employees with benefit-related enquiries.

Performance Management Administration

• Coordinate appraisal exercises and communicate deadlines.
• Distribute appraisal documentation and follow up with employees and managers.
• Maintain completed appraisal records.
• Support the HR Manager with performance reporting.

Training Administration

• Maintain employee training records.
• Coordinate training registrations and course arrangements.
• Track completion of approved training programmes.
• Maintain training certificates and documentation.

Employee Engagement

• Coordinate staff team bonding, company events and welfare activities.
• Support CSR activities involving employees and workers.
• Assist with employee newsletters and internal HR communications.

Offboarding

• Coordinate employee resignation and offboarding procedures.
• Prepare clearance documentation and employment-related letters.
• Coordinate return of company property and closure of employee access.
• Maintain exit records.

Payroll Support

• Prepare or update payroll-related employee information.
• Provide salary changes, leave records, deductions and allowances to the payroll process.
• Support the HR Manager with Singapore staff payroll preparation.