Strategic Research Administration Executive

National University of Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Duke-NUS Medical School is seeking an Executive to join the Office of Research on Outram Campus. The role focuses on administrative support for the Programme in Emerging Infectious Diseases, coordinating research activities, events, travel, and procurement.

The ideal candidate will have a life sciences degree, 2 years of experience, and strong English communication. Proactive, meticulous, and able to work independently as part of a team are essential.

Qualifications

• Bachelor’s Degree in Life Science or equivalent with relevant experience.
• Experience in research/academic environment is advantageous.
• Strong communication and interpersonal abilities, proactive attitude, and organizational skills.

Responsibilities

• Provide secretarial and administrative support to the Programme, including coordinating, planning, and tracking research activities.
• Assist Programme Manager and faculty with seminars, events, calendars, travel arrangements, and travel reimbursements.
• Support management of research grants including pre- and post-award administration and financial monitoring.
• Coordinate meetings by scheduling, preparing agendas, and materials, and facilitating logistics.
• Organize departmental events, retreats, conferences, and other academic activities.
• Support departmental initiatives and operational improvements to meet objectives.
• Manage procurement activities, including quotations, purchasing, and vendor coordination.
• Compile data, claims and reports with analytic input.
• Prioritize and manage multiple projects with timely follow-up and issue resolution.
• Maintain department records and liaise on day-to-day operations.

Skills

Interpersonal skills

Communication skills

Proactive

Organized

Education

Bachelor’s Degree in Life Science

Tools

Microsoft Office

Adobe Acrobat

Job description

Duke-NUS Medical School is seeking an Executive to join the Office of Research on Outram Campus. The role focuses on administrative support for the Programme in Emerging Infectious Diseases, coordinating research activities, events, travel, and procurement.

The ideal candidate will have a life sciences degree, 2 years of experience, and strong English communication. Proactive, meticulous, and able to work independently as part of a team are essential.