Assistant Manager (Sponsored Research)

Duke-NUS Medical School; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Duke-NUS Medical School seeks a capable Research Administration professional to manage external research funding, ensuring governance and competitiveness of grants. The role involves overseeing pre- and post-award processes, coordinating with funders, and leading a small team to deliver timely, high-quality outcomes.

Candidates should have 4–6 years in research administration, strong organizational skills, and proficiency with Microsoft Office, particularly Excel.

Qualifications

• Degree in Biomedical Sciences or related field.
• 4–6 years of experience in research administration, preferably with at least 1 year in a managerial related role.
• Able to prioritise and multi-task with some supervisory role.
• Familiar with local funding policies, terms and conditions.
• Meticulous and well-organised.
• Strong interpersonal skills and able to work well in teams.
• Proficient in Microsoft Office applications, especially Excel.

Responsibilities

• Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School’s competitiveness in securing grants.
• Oversee pre and post-award administration for research grants and agreements in compliance with funder requirements and University policies.
• Prioritize and manage multiple projects simultaneously, and to follow through on issues in a timely manner.
• Establish effective relationships with funders and be well versed in the grant framework and policies of various funders
• Manage, supervise and co-ordinate the work within the team
• Ensure that team deadlines are met while maintaining high standards of work
• Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.
• Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.
• Generating reports for management
• Undertake cross-departmental tasks and projects under the Office of Research
• Perform other related duties as assigned by the supervisor.

Skills

Interpersonal skills

Teamwork

Multi-tasking

Supervisory experience

Attention to detail

Education

Biomedical Sciences degree

Tools

Microsoft Excel

Microsoft Office

Job description

The successful candidate will be part of a dynamic research administration team in Duke-NUS Medical School which works with various stakeholders including faculty members, senior management, interdisciplinary offices within the University and in the SingHealth Duke-NUS Academic Medical Centre. The candidate will support the management of functions including ensuring effective governance of research funding awarded to the School. Key responsibilities include:

• Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School’s competitiveness in securing grants.
• Oversee pre and post-award administration for research grants and agreements in compliance with funder requirements and University policies.
• Prioritize and manage multiple projects simultaneously, and to follow through on issues in a timely manner.
• Establish effective relationships with funders and be well versed in the grant framework and policies of various funders
• Manage, supervise and co-ordinate the work within the team
• Ensure that team deadlines are met while maintaining high standards of work
• Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.
• Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.
• Generating reports for management
• Undertake cross-departmental tasks and projects under the Office of Research
• Perform other related duties as assigned by the supervisor.

Job Requirements

• Degree in Biomedical Sciences or related field
• 4 to 6 years of experience in research administration, preferably with at least 1 year in a managerial related role.
• Able to priortise and multi-task with some supervisory role.
• Familiar with local funding policies, terms and conditions.
• Meticulous and well-organised.
• Strong interpersonal skills and able to work well in teams.
• Proficient in Microsoft Office applications, especially Excel

We regret that only shortlisted candidates will be notified.