Executive/Senior Executive (Sponsored Research)

National University of Singapore; Singapore; On-site; SGD 60,000 - 96,000; Full time

Job summary

Duke-NUS Medical School is seeking a proactive professional to join the research administration team in Singapore. The role focuses on governance of externally funded research, including pre- and post-award administration and compliance with funder requirements.

You will provide information on funding opportunities, review grant applications, create project accounts, and coordinate manpower for grant-funded positions. Strong organizational and communication skills are essential.

Qualifications

• Bachelor’s degree in Biomedical Sciences or related field.
• Experience in research administration preferred; entry-level considered.
• Detail-oriented, organized, and able to multitask.
• Strong teamwork and interpersonal skills.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Manage external research funding governance and grants.
• Oversee pre- and post-award administration for grants and agreements.
• Provide information on funding opportunities and grant calls.
• Review grant applications for completeness and timely submissions.
• Create and activate project accounts.
• Verify manpower recruitment and transfers for grant-funded positions.
• Manage grant variations and extensions.
• Ensure timely submission of progress and final reports.
• Develop SOPs and guidelines for grant administration.
• Coordinate with external funders and internal departments.
• Undertake cross-departmental tasks within Office of Research.
• Perform other related duties as assigned.

Skills

Attention to detail

Multitasking

Teamwork

Interpersonal skills

Proactive

Education

Bachelor’s Degree in Biomedical Sciences or related field

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

The successful candidate will be part of a dynamic research administration team in Duke-NUS Medical School. The team works closely with various stakeholders including faculty members, senior management, interdisciplinary offices within the University and in the SingHealth Duke-NUS Academic Medical Centre. The candidate will support the management of functions including ensuring effective governance of research funding awarded to the School. Key responsibilities include:

• Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School’s competitiveness in securing grants.
• Oversee pre and post-award administration for research grants and agreements in compliance with funder requirements and University policies.
• Provide information to faculty and research staff on funding opportunities and grant calls.
• Review grant applications for completeness and facilitate timely submissions.
• Create and activate project accounts.
• Verify manpower recruitment and transfers for grant-funded positions.
• Manage grant variations, extensions and other change requests.
• Ensure timely submission of progress and final reports, and support proper project closeout.
• Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.
• Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.
• Undertake cross-departmental tasks and projects under the Office of Research
• Perform other related duties as assigned by the supervisor.

Job Requirements

• Bachelor’s Degree in Biomedical Sciences or related field
• Prior work experience in research administration or academic environment would be advantageous. Entry-level candidates may also be considered.
• Proactive, with exceptional attention to detail and accuracy.
• Meticulous, well-organized and able to multi-task.
• Have good interpersonal skills and is able to work well in teams.
• Proficient in Microsoft Office applications, such as Word and Excel.

We regret that only shortlisted candidates will be notified.