Executive/ Senior Executive (Sponsored Research)

Duke-NUS Medical School; Singapore; On-site; SGD 52,000 - 78,000; Full time

Job summary

Duke-NUS Medical School is seeking a proactive individual to join the dynamic research administration team. The role focuses on governing external funding and supporting the School’s competitiveness in securing grants.

You will oversee pre- and post-award processes, assist faculty with funding opportunities, and ensure timely submissions and proper project closeout. The ideal candidate has attention to detail, strong organization, and teamwork abilities.

Qualifications

• Bachelor’s degree in Biomedical Sciences or related field.
• Prior work experience in research administration or academic environment would be advantageous; entry-level considered.
• Proactive, with exceptional attention to detail and accuracy.
• Meticulous, well-organized, able to multi-task and work in teams.

Responsibilities

• Manage external research funding and ensure governance for the School.
• Oversee pre- and post-award administration for grants and agreements.
• Provide information to faculty on funding opportunities and grant calls.
• Review grant applications for completeness and timely submissions.
• Create and activate project accounts and verify manpower for grant-funded positions.
• Coordinate grant variations, extensions and change requests with stakeholders.
• Ensure timely submission of progress and final reports; support project closeout.
• Develop SOPs and guidelines for efficient grant administration.
• Liaise with external funders and internal departments on grant matters.

Skills

Attention to detail

Team player

Proactive

Interpersonal skills

Microsoft Office

Education

Bachelor’s degree in Biomedical Sciences

Tools

Word

Excel

PowerPoint

Job description

The successful candidate will be part of a dynamic research administration team in Duke-NUS Medical School. The team works closely with various stakeholders including faculty members, senior management, interdisciplinary offices within the University and in the SingHealth Duke-NUS Academic Medical Centre. The candidate will support the management of functions including ensuring effective governance of research funding awarded to the School. Key responsibilities include:

• Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School’s competitiveness in securing grants.
• Oversee pre and post-award administration for research grants and agreements in compliance with funder requirements and University policies.
• Provide information to faculty and research staff on funding opportunities and grant calls.
• Review grant applications for completeness and facilitate timely submissions.
• Create and activate project accounts.
• Verify manpower recruitment and transfers for grant-funded positions.
• Manage grant variations, extensions and other change requests.
• Ensure timely submission of progress and final reports, and support proper project closeout.
• Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.
• Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.
• Undertake cross-departmental tasks and projects under the Office of Research
• Perform other related duties as assigned by the supervisor.

Job Requirements

• Bachelor’s Degree in Biomedical Sciences or related field
• Prior work experience in research administration or academic environment would be advantageous. Entry-level candidates may also be considered.
• Proactive, with exceptional attention to detail and accuracy.
• Meticulous, well-organized and able to multi-task.
• Have good interpersonal skills and is able to work well in teams.
• Proficient in Microsoft Office applications, such as Word and Excel.

We regret that only shortlisted candidates will be notified.